BOARD OF DIRECTORS MEETING

Roundup Report

Monday November 9, 2020, 7:30pm

Important Note – The Meeting Roundup Reports are provided as a courtesy for Owners to review business the Board considered and conducted at meetings. They are not intended to replace actual meeting minutes. Minutes for each Board Meeting are typically drafted after the meeting and approved at the next regularly scheduled meeting, after which they are posted and available upon request. 

6:30PM – CLOSED SESSION (Via ZOOM With PT Board)

7:30PM – Nancy Ayers of Alliant/Mesirow – Projected Cost of 2021/2022 Insurance Program

Nancy Ayers of Alliant/Mesirow made a presentation regarding budget expectations for the Association’s insurance program for the 2021/2022 Fiscal Year. As the budgeting process has gotten underway, we’ve learned the Association can expect a dramatic increase in insurance premiums. As it is understood, this is due to forces outside the Association’s control. Therefore, the Board invited the Association’s insurance broker, Nancy Ayers of Alliant/Mesirow, to meet and discuss this challenge.

OWNER FORUM

The Board and Management responded to questions and feedback from Unit Owners participating in the meeting.

CALL TO ORDER

Board President Michael Parrie called the meeting to order at 7:55PM.

Roll Call – Confirm Quorum

Board President Michael Parrie confirmed a quorum of Board Members were present via ZOOM.

Present from the Board was Michael Parrie, Jean Shamo, Sheldon Atovsky, Monique Fouant and Cheryl Ronnett. Present from Management was Property Supervisor David Barnhart, General Manager  Timothy Patricio, and Assistant Managers Tricia Bulaclac and Christopher Rayburn.

Commission Reports

Social Commission Chair Sheldon Atovsky announced some resignations from the Commission, and reminded Owners of the “Exploring Implicit Bias” ZOOM event scheduled for November 17th at 7pm.

ASCO Liaison Cheryl Ronnett mentioned the group is encouraging Owners and Residents to provide the City with feedback regarding the “Redefine The Drive” initiative.

Board Report

Board President Michael Parrie, pointed out as discussed by insurance representative Nancy Ayers from Alliant/Mesirow the evening of the meeting, there is a huge increase in insurance premiums next year, primarily due to our building being non-sprinkler and over 50 stories tall.  This makes an already a tough year even more challenging as we prepare the proposed budget for next year. On behalf of the Board he thanked manager Tim Patricio and his management and maintenance teams for putting together a beginning point for the budget that the Board and Budget & Finance Commission are reviewing on the Saturday mornings in November.  The Board is sensitive to the difficult economy and pandemic we are in, but also must ensure we collect sufficient assessments to pay operating expenses and maintain the association’s reserves at an appropriate level.  The reserve study completed earlier this year has been an excellent guide.  If you have not signed up for e-statements, then please consider doing so, as eventually owners may be charged a nominal statement printing and mailing fee to make up for the cost.

He also thanked garage parkers for their patience as we wrap up phase four of the membrane project at the end of this month, with a deep power-wash cleaning of both 1P and 2P floor levels in early December.  The project will be on hold during the winter months and is tentatively scheduled to resume in March for another four phases lasting through end of June.

He said, at this time of Thanksgiving, the Board would like to extend its gratitude to all the Park Tower employees who keep things running and keep us safe each and every day.  Via the Park Tower Employee Holiday Fund, please consider these dedicated individuals during the holiday season as we reward them for an especially challenging calendar year. The formal notice will be sent out around the Thanksgiving Holiday.

Finally, he thanked PT owners and residents who contribute to Park Tower, from those who help out in the package room, to those who serve on commissions, such as newsletter, new residents, health club, home improvement, budget & finance, social, and rules & regulations. If you are interested in volunteering, please send the manager a message at tpatricio@habitat.com.

Action Items

1. Closed Session Business

After a motion by Michael Parrie, seconded by Jean Shamo, the Board of Directors voted unanimously in favor of a resolution to fine for 4 unit owners of $50 for the first month, to double thereafter for each subsequent month, up to a maximum fine of $200, for not attending the new residents’ meeting via zoom.

After a motion by Michael Parrie, seconded by Sheldon Atovsky, the Board of Directors voted unanimously in favor of a resolution to fine for 23 unit owners of $100 for not having proof of insurance, to double thereafter for each subsequent month, up to the maximum fine of $1,000, until adequate proof of insurance is provided.

After a motion by Michael Parrie, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a resolution to affirm the face-covering fines assessed to an owner’s account and direct management to contact the family.

After a motion by Michael Parrie, seconded by Cheryl Ronnett, the Board of Directors voted unanimously in favor of a resolution to fine a unit owner $500 for two times for the removal of health and safety signs, and affirm the $50 face-covering fine for the owner’s guest.

After a motion by Michael Parrie, seconded by Sheldon Atovsky, the Board of Directors voted unanimously in favor of a resolution to fine a unit owner $200 for property damage.

After a motion by Michael Parrie, seconded by Jean Shamo, the Board of Directors voted unanimously in favor of a resolution to deny the estate of an owner the request to remove late and legal collection fees.

After a motion by Michael Parrie, seconded by Cheryl Ronnett, the Board of Directors voted unanimously in favor of a resolution to approve a unit owner’s request for service or support animal only if the Board attorney recommends such action.  Otherwise, the request is denied.

After a motion by Michael Parrie, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a resolution to direct management to include security in the Park Tower Employee Holiday Fund for this season.

2. Minutes – Board Meeting October 12, 2020

After a motion by Sheldon Atovsky, seconded by Jean Shamo, the Board of Directors voted unanimously in favor of a resolution to approve the minutes from the Board Meeting held on Monday October 12, 2020.

To review or download the approved minutes, Click Here

3. Boiler Room Fresh Air Intake

After a motion by Sheldon Atovsky, seconded by Cheryl Ronnett, and discussion, the Board of Directors voted unanimously in favor of a resolution to approve a contract for the installation of the boiler room fresh air intake apparatus, as proposed by a vendor accepted by management and the acting engineer, at a cost not to exceed of $68,500.

4. Construction Requests

After a motion by Michael Parrie, seconded by Sheldon Atovsky, the Board of Directors voted unanimously in favor of a resolution to approve the remodeling plans of units 407, 1806, 4111, 5011 and 5111, as submitted by the unit owner, following the recommendations of the chief engineer as outlined in their written specifications and in accordance with the Rules and Regulations and remodeling guidelines of the Park Tower Condo Association.

Business Reports

1. Treasurer’s Report

Board Treasurer Jean Shamo reviewed the September 2020 Balance Sheet highlights and Income & Expenses for the Month as presented by the Habitat Company.

Fund Balances End of September 2020

Operating assets totaled $1,169,364 the Reserve cash and investments were $2,828,045 for a total of cash and investments of $3,997,409.

September 2020 Revenue and Expenses

Total Operating Revenue: $543,219

Total Operating Expenses: $417,961

Income From Garage: $36,372

Contribution To Reserve: $149,258

Total Surplus: $12,372

2. Management Report

Property Manager Tim Patricio reviewed current business and activities of interest, key Monthly Activity Report items, the Engineer’s Report for the month and recent sales activity.

ADJOURNMENT

There being no further business, after a motion by Cheryl Ronnett, seconded by Jean Shamo, the Board of Directors voted unanimously in favor of a resolution to adjourn the November 9, 2020 Board Meeting at 8:19PM.

OWNER FORUM – Via ZOOM Chat

The Board and Management responded to questions and feedback from Unit Owners participating in the meeting.

The next Board Meetings are scheduled for Saturday November 14^th and November 21^st at 9am, and Monday November 23^rd. All meetings will continue to be held online via ZOOM. Instructions to join the meeting will be posted in advance on our bulletin boards, and the website at www.ptcondo.com.