Post Meeting Roundup Nov. 12th
November 14, 2018
BOARD OF DIRECTORS MEETING
Monday November 12, 2018 7:30PM
Roundup Report
2nd Floor Party Room
7:30PM – OWNER FORUM
The Board and Management addressed feedback and questions from Unit Owners present.
OPEN SESSION – Call to Order
The meeting Chair, Board President Michael Parrie called the meeting to order at 7:53PM.
Roll Call – Confirm Quorum
The meeting chair confirmed a quorum of Board Members were present. Present from the Board was Board President Michael Parrie, 1st Vice President Paul Heck, 2nd Vice President Monique Fouant, Treasurer Jean Shamo, and Secretary Kenneth Anderson.
Present from management was Draper and Kramer Senior Vice President and Property Supervisor David Barnhart, Property Manager Timothy Patricio and Assistant Manager Tricia Bulaclac.
Committee Reports
Sheldon Atovsky, Chair of the Social Committee discussed current activities and coming events, including the People-to-People initiative, Movie Night featuring “Hopscotch” on Saturday November 17th at 7pm in the Party Room, and the coming Holiday Cheer event scheduled for Friday December 7th in the Lobby.
Board Secretary Kenneth Anderson, Chair of the Health Club Committee reviewed business discussed at their most recent meeting including the apparent success of the window tinting, the pool area door project, enforcement of membership rule violations, and items requested with this years budget presented to the Board.
Board President Michael Parrie, Board Liaison to the Cable/Internet Taskforce gave a final report to the Board. In collaboration with the property manager, the taskforce considered proposals submitted by two vendors, RCN and Silver IP. Two other vendors were disqualified by the committee because of incomplete information given (Comcast) or being over a week past the deadline (AT&T). The committee recommends to the Board that the incumbent, RCN, be given the consideration of renewal on both bulk cable and internet, with the contract terms to be negotiated. The committee believes its purpose has been fulfilled and does not plan to meet any further unless otherwise directed by the Board.
Board Report
Board President Michael Parrie addressed the Board and Owners present. On behalf of the Board he reminded everyone of the town hall meeting on November 13th at 7 pm to review the new package receiving and dry cleaning service, as presented by Luxer One and PressBox / Tide Spin.
He reminded everyone of the coming garage power washing during the week of November 26th.
He announced, and on behalf of the Board regretfully accepted the resignation of Board Vice President Paul Heck, effective November 16th. He said over the last two years, Paul has been a valuable member of this Board, having served as liaison to the newsletter committee, the ad hoc declaration and bylaws committee, and as member of the home improvement committee. He always brought his business expertise to ensure we considered all options. The Board thanks Paul for his service and wishes him good luck in his future endeavors.
He stated, this is the season of Thanksgiving, and on behalf of the Board extended thanks to property manager, Tim Patricio. As we are all aware, there are many projects going on at Park Tower, and Tim always has a handle on them and follows through to ensure we remain a top-notch building. From the proposed budgets to roof replacements to package receiving services, he expressed the Boards thanks to have Tim as part of our management team for over 10 years.
Finally, on behalf of the Board he thanked all the owners and residents who volunteer on one or more of our various committees. Each one serves an important purpose, and the Board appreciates their input and contributions. If you are not a member, please consider volunteering your time to joining a committee and sharing your talents.
Action Items – New Business
- Closed Session Business
After a motion by Michael Parrie, seconded by Jean Shamo, the Board of Directors voted unanimously in favor of a resolution to fine 3 unit owners $50 for the first month, to double thereafter for each subsequent month, up to the maximum fine of $200, for new occupants not attending the new residents’ meeting.
After a motion by by Michael Parrie, seconded by Kenneth Anderson, regarding case #10.43.18, the Board of Directors voted unanimously in favor of a resolution to fine a unit owner $50 for excessive noise, to double thereafter with any further occurrences, up to the maximum fine of $1,000 per occurrence.
After a motion by Michael Parrie, seconded by Paul Heck, regarding case #10.23.18, the Board of Directors voted unanimously in favor of a resolution to fine a unit owner $250 for unauthorized construction.
After a motion by Michael Parrie, seconded by Monique Fouant, regarding case #10.42.18, the Board of Directors voted unanimously in favor of a resolution to fine a unit owner $100 for a construction rules violation, but also to thank the owner’s contractor who attended the rules meeting to apologize.
- Minutes – Board Meeting October 8, 2018
After a motion by Kenneth Anderson, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a resolution to approve the minutes from the Board Meeting held on Monday October 8, 2018.
To view or download a copy of the approved minutes, Click Here
- Minutes – Board Meeting November 3, 2018
After a motion by Kenneth Anderson, seconded by Jean Shamo, the Board of Directors voted unanimously in favor of a resolution to approve the minutes from the Board Meeting held on November 3, 2018.
To view or download a copy of the approved minutes, Click Here
- Minutes – Board Meeting November 10, 2018
After a motion by Kenneth Anderson, seconded by Paul Heck, the Board of Directors voted unanimously in favor of a resolution to approve the minutes from the Board Meeting held on November 10, 2018.
To view or download a copy of the approved minutes, Click Here
- Dispute Resolution Policy
After a motion by Paul Heck, seconded by Kenneth Anderson, and discussion, the Board of Directors voted unanimously in favor of a resolution to approve that WHEREAS, the Park Tower Association (“Association”) is governed by provisions of the Association’s Declaration of Condominium (“Declaration”), and the Illinois Condominium Property Act; and WHEREAS, Section 35 of the Illinois Condominium Property Act provides that every unit owners’ association must comply with the Condominium and Common Interest Community Ombudsperson Act and is subject to all provisions of the Condominium and Common Interest Community Ombudsperson Act; and WHEREAS, Section 35 of the Condominium and Common Interest Community Ombudsperson Act (“Ombudsperson Act”) requires the Association to adopt a written policy for resolving complaints made by Unit Owners regarding claimed violations of the Condominium Property Act, and the Board of Directors (“Board”) of the Association desires to adopt such a policy as proposed by Association’s legal counsel and presented by Management, that NOW THEREFORE, in furtherance of the foregoing, the Board of Directors of the Park Tower Condo Association does hereby adopt said written policy for resolving complaints made by Unit Owners pursuant to Section 35 of the Ombudsperson Act, and directs it be distributed by US Mail to Unit Owners.
(Board President Michael Parrie explained that the office is expected to mail the policy to Owners in December with the coming proposed budget.)
- Unit 14c Appraisal
After a motion by Monique Fouant, seconded by Jean Shamo, and discussion, the Board of Directors voted unanimously in favor of a resolution to approve the action by Management to authorize a limited appraisal of Unit 14c, as proposed by the Association’s Tax Attorney with the Law Offices of Terrence Kennedy, for a fee of $1,175.
(Board President Michael Parrie explained that it is expected the appraisal will assist in the tax appeal for this space, which is the Park Tower Market space, and that the Association could save about $5000 a year as a result.)
- Unit Owner Request – Leasing Policy Exception
After a motion by Jean Shamo, seconded by Paul Heck, and discussion, the Board of Directors voted unanimously in favor of a resolution to deny the request from the Unit Owner of 302 for an exception to the Park Tower Condo Association leasing policy.
- Package Room Service Agreements
After a motion by Kenneth Anderson, seconded by Monique Fouant, and discussion, the Board of Directors voted unanimously in favor of a resolution to approve the Package Room Service Agreements, first for Package Room monitoring and messaging services as presented by Luxer Corporation for 60 months at $594/month fixed for the first year after which either party may cancel with 60 days written notice and an upfront expense of $3,400 for devices and materials related to the service; and for Dry Cleaning Pickup and Delivery service lockers as presented by Pressbox LLC, for a term of 1 year, with lockers owned and managed by Pressbox LLC, to be installed across the hall from the Receiving Room space, with no cost to the Association and the right for either party to terminate at anytime with 60 days notice.
(Board President Michael Parrie explained that while the plan was approved at a prior meeting, these agreements formalize the services. Also, the pricing for Luxer is based on the 5 year agreement, but Management was able to negotiate a 60 day out after one year to address concerns raised by an owner at a prior meeting. If the building feels the service is just not working for the Park Tower community, an option to quit with 60 days notice can be exercised after one year, but we still have the advantage of the 5 year pricing.)
- Security Contract
After a motion by Jean Shamo, seconded by Moniuqe Fouant, and discussion, the Board of Directors voted unanimously in favor of a resolution to direct Management to negotiate terms of a renewal contract with Admiral Security.
(It was noted that as proposed, Admiral is the lowest bidder and has agreed to hold their present pricing in place for the next calendar year.)
- Bulk Cable/Internet Contract
After a motion by Michael Parrie, seconded by Paul Heck, and discussion, the Board of Directors voted unanimously in favor of a resolution to accept the recommendation of the Ad Hoc Commission for Cable and Internet, to pursue renewal with RCN for bulk Cable and Internet Service, and directs Management to begin negotiating terms and conditions for renewal.
- Construction Requests
After a motion by Michael Parrie, seconded by Paul Heck, the Board of Directors voted unanimously in favor of a resolution to approve the remodeling plans of units 1007, 3012, and 5307 as submitted by the unit owner, following the recommendations of the chief engineer as outlined in their written specifications and in accordance with the Rules and Regulations and remodeling guidelines of the Park Tower Condo Association.
Business Reports
Treasurer’s Report
Board Treasurer Jean Shamo reviewed the most recent reported fund balances and financial activity through September 2018.
Fund Balances End of September 2018
Operating Funds $675,517 (decrease of $187,245 from prior month)
Reserve Funds $1,801,529 (increase of $227,075 from prior month)
Total Cash and Investments $2,477,046 (increase of $39,830 from prior month)
September 2018 Revenue and Expenses
Total Operating Revenue: $517,576
Total Operating Expenses: $365,342
Income From Garage: $23,958
Contribution To Reserve: $136,675
Total surplus: $39,517
CD Transaction
After a motion by Jean Shamo, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a resolution to approve the purchase of a $27,264.09 Certificate of Deposit with a 2.5% interest rate for 17 months with Byline Bank, for the Reserve Fund investments, scheduled to mature on March 28, 2020.
Management Report
Property Manager Tim Patricio reviewed current business and activities of interest, and the most recent sales activity.
ADJOURNMENT
There being no further business, after a motion by Monique Fouant, seconded by Kenneth Anderson,the Board of Directors voted unanimously in favor of a resolution adjourn the November 12, 2018 Board Meeting at 8:24PM.
OWNER FORUM
The Board and Management addressed feedback and questions from Unit Owners present.
Next regular Board Meetings – Mondays November 26th and December 10th 7:30PM
Budget Meeting – Saturday November 17th 9am
About the Author: Tim Patricio
Park Tower Horizons
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