PTCA 2020 Annual Meeting of the Unit Owners, and June 2020 Board of Directors Meeting

Post Meeting Roundup Report

Monday June 8, 2020

VIA ZOOM Meetings Online

Important Note – The Meeting Roundup Reports are provided as a courtesy for Owners to review business the Board considered and conducted at meetings. They are not intended to replace actual meeting minutes. Minutes for each Board Meeting are typically drafted after the meeting and approved at the next regularly scheduled meeting, after which they are posted and available upon request. Minutes of the Annual Meeting will be approved at the next Annual Meeting in 2021.

6:30PM – CLOSED SESSION

7:30PM – 2020 Park Tower Condo Association Annual Meeting

I. Call To Order

Current Board President Michael Parrie called the 2020 Annual Meeting to order at 7:37PM, and confirmed via the Auditor with Picker and Association that a quorum of Unit Owners was present via Proxy.

II. Introduction of Board Members, Management and Election Tabulator

Present from the current Board was Michael Parrie, Jean Shamo, Cheryl Ronnett, Sheldon Atovsky and Monique Fouant. Present from Management was Property Supervisor David Barnhart, General Manager  Timothy Patricio and Assistant Manager Tricia Bulaclac. Present from the auditing firm Picker and Associates was Daniel Jacobson, CPA.

III. Approval of Minutes

He called for a motion to approve the minutes of the 2019 Annual Meeting. After a motion by Debra Jefferson (Unit 4411), seconded by Louella Ward (Unit 3904), the Ownership of the Park Tower Condo Association voted unanimously in favor of a resolution to approve the minutes of the 2019 Annual Meeting held on Monday June 10, 2019.

To view or download the minutes, Click Here

IV. Statement of Purpose of the Meeting

Meeting Chair Michael Parrie explained the purpose of the meeting, to elect two Owners to fill the open positions on the Board of Directors.

V. Introduction of Candidates

Meeting Chair introduced the candidates of record, Sheldon Atovsky (Unit 3306) and Monique Fouant (Unit 4701).

He invited and called for nominations from the floor. There were no nominations.

He called for a motion to make a final call for Proxy Forms or ballots. After a motion by Louella Ward (Unit 3904) seconded by Debra Jefferson (Unit 4411), the Ownership of the Park Tower Condo Association voted unanimously in favor of a resolution to make a final call for ballots.

VI. Announcement of Election Results

After an inquiry made to the auditor, it was reported the results were tabulated and ready for preliminary release. Management reported the results as provided by the auditor:

Quorum was 25.58%

Candidates receiving votes and elected to the open positions:

Sheldon Atovsky 22.17%

Monique Fouant 26.05%

To view or download a copy of the formal letter of results from Picker and Associates, Click Here.

VII. Adjournment

There being no further business, meeting chair Michael Parrie called for a motion to adjourn the 2020 Annual Meeting. After a motion by Debra Jefferson (Unit 4411) seconded by Louella Ward (Unit 3904), the Ownership of the Park Tower Condo Association voted unanimously in favor of a resolution to adjourn the 2020 Annual Meeting at 7:47PM.

OWNER FORUM VIA ZOOM CHAT

The Board of Directors and Management welcomed and addressed questions and feedback from Unit Owners, via ZOOM chat.

CALL TO ORDER

Roll Call – Confirm Quorum

The meeting chair, current Board President Michael Parrie, confirmed a quorum of Board Members was present via ZOOM. Board Members and representatives from Management were previously introduced in the 2020 Annual Meeting.

Commission Reports

Sheldon Atovsky mentioned the Social Commission was working to set up events via ZOOM and to watch for announcements, such as the ZOOM Bingo held on Saturday June 6th. Also, a members only meeting was scheduled for Wednesday June 10th.

Monique Fouant mentioned focus would be turning toward the Health Club, and that the jacuzzi repairs looked great. Tim Patricio mentioned a strategy was being devised to reopen the facility, and that up until now the staff has done a number of repairs such as to the panels and wood in the saunas and deep cleaning of the facility.

Board Report

Board President Michael Parrie Thanked all owners who voted in this year’s annual meeting so that we achieved quorum.

He stated the Board would like to thank all residents who submitted their notes of appreciation to our staff, security, and management.  We had over 65 responses that may be seen in the lobby.  During these difficult times of a health pandemic and protests representing racial inequity that has existed for years, we are proud that our staff reported to work to make our common areas clean and safe, and carry out everyday functions.

Finally, he stated Owners should be pleased know that the Board and management will be following the recommendations of professionals as we move to re-opening areas of the building such as the health club, and proceeding with necessary projects such as risers and the garage membrane.

Additional Action Items

After a motion by Michael Parrie, seconded by Monique Fouant, the Park Tower Condo Board of Directors voted unanimously in favor of a resolution to amend the meeting agenda to add action items 5 regarding the lobby thank yous to the staff, 6 Association ZOOM accounts and 7 landscaping soil amendment.

Action Items

1.  Closed Session Business

After a motion by Michael Parrie, seconded by Sheldon Atovsky, the Park Tower Condo Board of Directors voted unanimously in favor of a resolution to respond to a Unit Owners formal complaint.

After a motion by Michael Parrie, seconded by Cheryl Ronnett, the Park Tower Condo Board of Directors voted unanimously in favor of a resolution fine 9 unit owners $100 for not having proof of insurance, and to double the fine thereafter for each subsequent month, up to the maximum fine of $1,000 per month, until adequate proof of insurance is provided.

After a motion by Michael Parrie, seconded by Jean Shamo, the Park Tower Condo Board of Directors voted unanimously in favor of a resolution fine 4 unit owners $50 for the first month, and to double the fine thereafter for each subsequent month, up to a maximum fine of $200, for not attending the new residents’ meeting via ZOOM.

After a motion by Michael Parrie, seconded by Monique Fouant, the Park Tower Condo Board of Directors voted unanimously in favor of a resolution to remove a power wash fee to a Unit Owner, remove a non-attendance at a new residents’ meeting fine of $100 if the resident attends June 14^th meeting via zoom, and to deny removal of a non-sufficient funds fee for a bounced check.

2.  Minutes – Board Meeting May 11, 2020

After a motion by Sheldon Atovsky, seconded by Monique Fouant, the Park Tower Condo Board of Directors voted unanimously in favor of a resolution to approve the minutes of the Board Meeting held on Monday May 11, 2020.

To review or download the apporved minutes, Click Here

3.  2020 Reserve Study Acceptance

After a motion by Jean Shamo, seconded by Sheldon Atovsky, and discussion, the Park Tower Condo Board of Directors voted unanimously in favor of a resolution to accept the 2020 Reserve Study, as proposed and presented by Reserve Advisors, LLC.

For a e-copy of the 2020 Reserve Study, send a request to tpatricio@habitat.com.

4.  Reopening” Progress Discussion

There was a brief discussion relative to Managements “8 point plan” as reported, but no resolutions were necessary.

Management was directed to review and remove and/or replace unnecessary or deteriorating signage, and to update the elevator etiquette policy to allow for 4 passengers per elevator.

5.  Lobby Thank Yous To The Staff

No action was taken.

6.  Association ZOOM Accounts

After a motion by Sheldon Atovsky, seconded by Monique Fouant, and discussion the Park Tower Condo Board of Directors voted unanimously in favor of a resolution to approve the purchase of a one year ZOOM account for use to conduct Association business online.

7.  Roof Deck Landscaping Soil Amendment

After a motion by Monique Fouant, seconded by Jean Shamo, and discussion the Park Tower Condo Board of Directors voted unanimously in favor of a resolution to approve an expense not to exceed $6900 for a soil amendment to the roof deck planters as proposed by Brightview Landscape Services.

Business Reports 

1.     Treasurer’s Report

Board Treasurer Jean Shamo reviewed the April 2020 end of month reported fund balances and the Income & Expenses as reported by the Habitat Company.

Fund Balances End of April 2020

Operating assets totaled $1,151,081 the Reserve cash and investments were $2,060,464 for a total of cash and investments of $3,211,545.

April 2020 Revenue and Expenses

Total Operating Revenue: $524,941

Total Operating Expenses: $410,894

Income From Garage: $31,149

Contribution To Reserve: $149,258

Total Defecit: $4,061

2.     Management Report

Property Manager Timothy Patricio reviewed current business and activities of interest interest including “reopening plans”, the effort expected to remove the plywood riot protection installed at the lobby level,  business of interest from the monthly activity report and most recent unit Sales activity.

ADJOURNMENT

There being no further business, after a motion by Sheldon Atovsky, seconded by Cheryl Ronnett, the Park Tower Condo Board of Directors voted unanimously in favor of a resolution to adjourn the June 8, 2020 Board Meeting at 8:42PM.

OWNER FORUM VIA ZOOM CHAT

The Board of Directors and Management welcomed and addressed feedback and questions from Unit Owners via ZOOM chat.

Next Board Meetings Scheduled for Monday June 22nd and July 13th. Until Further Notice, all meetings will be held online via ZOOM. Instructions to join the meeting will be posted in advance, and can be requested once available by contacting the office at parktowercondo-mgmt@habitat.com, or calling 773-769-3250.