2021 Annual Meeting & June 2021 Board Meeting

Post Meeting Roundup Report

Monday June 14, 2021 7:30 PM

Important Note – The Meeting Roundup Reports are provided as a courtesy for Owners to review business the Board considered and conducted at meetings. They are not intended to replace actual meeting minutes. Minutes for each Board Meeting are typically drafted after the meeting and approved at the next regularly scheduled meeting, after which they are posted and available upon request. The Annual Meeting Minutes are approved at the next Annual Meeting.

2021 Annual Meeting of Unit Owners

Balloting Party Room 2nd Floor/Proceedings Via Zoom

I.          Call To Order 

After an inquiry to the Association’s auditor with Picker & Associates confirming a quorum of at least 20% of Unit Owners was present in person or by proxy, current Board President Michael Parrie, chairing the meeting, called the proceedings for the PTCA 2021 Annual Meeting to order at 7:34pm.

II.          Approval of Minutes: Annual Meeting June 8, 2020

Meeting Chair Michael Parrie called for a motion to approve the minutes of the PTCA 2020 Annual Meeting. After a motion by Sheldon Atovsky (3306), seconded by Sharon Walker (1102), the Ownership of the Park Tower Condo Association voted unanimously in favor of a resolution to approve the minutes of the 2020 Annual Meeting held on Monday June 8, 2020. Michael Parrie affirmed the ayes had it unanimously, as follows:

RESOLVED, that the Ownership of the Park Tower Condominium Association hereby approves and accepts the Minutes of the Park Tower Condo Association 2020 Annual Meeting that was held on June 8, 2020.

To review or download the approved minutes, Click Here

III.          Introduction of Board Members, Management and Election Tabulator

The meeting chair introduced the current Board Members, representatives present from Management and Election Tabulator from the Association’s auditing firm Picker and Associates.

Present from the Board was Michael Parrie, Jean Shamo, Sheldon Atovsky, Monique Fouant and Catherine Kestler. Present from Management was Property Supervisor David Barnhart, General Manager Timothy Patricio, and Assistant Manager Christopher Rayburn. Present from the auditing firm Picker & Associates was auditor Brad Kovach, CPA.

IV.          Statement of Purpose of Meeting: 

Current Board President Michael Parrie stated the purpose of the Annual Meeting, is to elect three Unit Owners to the Board of Directors to each serve two year terms. He inquired whether there were any questions or comments from the Unit Owners present. There were none.

V.          Introduction of Candidates

The Candidates of Record were introduced: Catherine Kestler, Edmond Lubin, Michael Parrie and Jean Shamo.

A call for any nominations from the floor was made. There were no nominations.

Meeting Chair Michael Parrie called for a motion to make a final call for Proxy Forms or ballots. After a motion by Sharon Walker (Unit 1102) seconded by Sheldon Atovsky (Unit 3306), the Ownership of the Park Tower Condo Association voted unanimously in favor of a resolution to make a final call for ballots at 7:44PM. Michael Parrie affirmed the ayes had it unanimously, as follows:

RESOLVED, that the Ownership of the Park Tower Condominium Association hereby approves a final call for ballots at 7:44PM.

Final ballots were collected by the auditor.

VI.          Announcement of Election Results

Meeting Chair Michael Parrie inquired whether the auditor would need further time to compile results, and it was reported by Brad Kovach of Picker & Associates only a few ballots had remained to be entered. Preliminary election results were ready for reporting, as follows:

Total Quorum:     34.1%

Unit Owners elected to the Board for two year terms:

Catherine Kestler     28%

Michael Parrie     30%

Jean Shamo     26%

Other Unit Owners receiving votes:

Edmond Lubin      13%

The auditor noted, the election results are expected to be formally certified by letter from the Picker & Associates the next business day.

At the time of the drafting of this report, the certified results are available for review: Click Here

VII.          Adjournment

There being no further business, meeting chair Michael Parrie called for a motion to adjourn the 2021 Annual Meeting. After a motion by Lloyd Allison (Unit 1901) seconded by Mary Toosi (Unit 5206), the Ownership of the Park Tower Condo Association voted unanimously in favor of a resolution to adjourn the 2021 Annual Meeting. Michael Parrie affirmed the ayes had it unanimously, as follows:

RESOLVED, that the Ownership of the Park Tower Condominium Association hereby approves adjourning the 2021 Park Tower Condo Association Annual Meeting at 7:48PM.

PTCA Board of Directors Meeting

June 14, 2021

OWNER FORUM – Via Zoom Chat                        

Board President Michael Parrie invited Unit Owners participating in the meeting to share questions and comments with Management and the Board.

CALL TO ORDER – Board Meeting Open Session 

Board President Michael Parrie called the meeting to order at 7:50pm.

Confirm Quorum 

Michael Parrie indicated a quorum is present with the same Board Members and representatives of Management as were at the Annual Meeting.

Commission Reports

ASCO Liaison Catherine Kestler reported on a discussion at the most recent meeting including the latest on the Covid-19 pandemic and efforts to reopen throughout Edgewater, the next meeting July 14th at which our new State Senator Michael Simmons will attend via ZOOM, upcoming work planned for Sheridan Road, the failure of the initiative to rename Lake Shore Drive, and the positive reviews coming in for Pharmacie Cocktail Bar at the corner of Sheridan and Bryn Mawr.

Acting Chair and liaison for the Social Commission discussed the coming initiative for the reading of the Declaration of Independence, substituting for the typical 4th of July Party, and reported that the next Commission meeting will be Wednesday July 21st at 11am in the Party Room.

Acting Chair and liaison for the Health Club Commission Monique Fouant did not have a report but asked Health Club Commission Members to please complete the distributed survey. If you did not receive the survey, it is available at ptcondo.com.

Board Report

On behalf of the Board, Michael Parrie thanked residents who followed the face covering, elevator capacity, party room, and unit guest guidelines over the past 15 months to minimize the spread of COVID-19, and he announced the Board is pleased to ratify tonight Management’s decision to relax restricitions as the city and state opened up on June 11^th.  He said the Board expects to address the health club guidelines tonight and Owners can expect the Board to return to in-person Board meetings in the Party Room beginning next month in order to follow the PTCA Declaration.

He stated the Board would also like to thank owners who voted to ensure we reached our 20% quorum at the 2021 annual meeting.

The Board also thanks residents for their patience as we near the end of the garage membrane project.  After phase 8 is done later this month, we have the 1P ramp to complete in early July, and then a final power wash to clean up the entire garage floor on 1P and 2P levels.  Management will post dates and parking spaces affected so that parkers can plan accordingly.

We are excited about the installation of the permanent BBQ stations later this month as an updated amenity under the guidance of the home improvement commission.  The Board asks health club members to please fill out the survey so the commission can gain insight on what members desire.  Finally, the Saddle & Cycle Club will be putting on their famous fireworks show on Independence Day, Sunday, July 4^th, at dusk.  The social commission is asking for volunteers to read the Declaration of Independence to commemorate the holiday.

Finally, despite having a difficult February month of extremely cold weather, he reported the Association benefited very well by having Prospect Resources manage our natural gas.  Briefly, they strategize on layered hedges, appropriate storage levels, and in-depth market analytics.  They’ve reported to the Board that their management and insulation from the emergency natural gas pricing saved Park Tower approximately $91,553.

Action Items 

1. Closed Session Business

After a motion by Michael Parrie, seconded by Sheldon Atovsky, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to allow the unit owner of 2003 and 4303 to sell unit 2003 and allow 4303 to be rented to the current renter of 2003, with the understanding that should the renter move out, then 4303 must be owner-occupied or sold.

After a motion by Michael Parrie, seconded by Jean Shamo, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to remove $30,000 in accumulated construction violation fines if the owner agrees to a payment plan, complies with it, and brings the account current and otherwise the fine will be due in full.

After a motion by Michael Parrie, seconded by Jean Shamo, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to fine 3 unit owners $50 for the first month, to double thereafter for each subsequent month, up to a maximum fine of $200 per month, for not attending the new residents’ meeting.

After a motion by Michael Parrie, seconded by Monique Fouant, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to fine 6 unit owners $100 for not having proof of insurance, to double thereafter for each subsequent month, up to the maximum fine of $1,000 per month, until adequate proof of insurance is provided.

After a motion by Michael Parrie, seconded by Sheldon Atovsky, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to fine a unit owner $250 for failure to maintain plumbing.

After a motion by Michael Parrie, seconded by Catherine Kestler, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to fine a unit owner $250 for a construction violation.

After a motion by Michael Parrie, seconded by Monique Fouant, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to deny an owner’s request to remove a service fee for garbage removal from the service area.

After a motion by Michael Parrie, seconded by Catherine Kestler, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to deny an owner’s request to repair damage to the bathroom vanity.

After a motion by Michael Parrie, seconded by Sheldon Atovsky, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to extend a lease for unit 311 at a monthly rate of $1,800 for two years.

2. Minutes – Board Meeting May 10, 2021

After a motion by Sheldon Atovsky, seconded by Jean Shamo, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approves the minutes from the Board Meeting held on Monday May 10, 2021.

To review or download the approved minutes, Click Here

3. COVID-19 Policy Changes

After a motion by Monique Fouant, seconded by Catherine Kestler, and discussion including questions and comments from Owners participating in the meeting, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to hereby ratify and approve Management’s action amending the COVID-19 response policies, to eliminate the requirement for face coverings for individuals appropriately vaccinated, to eliminate the capacity restrictions in Units and the elevator, eliminating restrictions for Party Room use, and hereby further adopts the following additional changes for full reopening of the Health Club by eliminating the capacity restrictions and allowing guests, with the requirement the unvaccinated members and those 12 and under must still wear face coverings.

4. High Zone Hot Water Mixing Valve

After a motion by Jean Shamo, seconded by Monique Fouant, and discussion, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve replacement of the high zone hot water mixing valve, at a proposed cost not to exceed $22,500 and a provision of $5000 to address unknown conditions should they arise, to be funded by the reserve fund.

5. Construction Requests

After a motion by Michael Parrie, seconded by Sheldon Atovsky, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve the remodeling plans for units 1806 and 4302 as submitted by the unit owners, following the recommendations of the chief engineer as outlined in their written specifications and in accordance with the Rules and Regulations and remodeling guidelines of the Park Tower Condo Association.

Business Reports 

1. Treasurer’s Report

Board Treasurer Jean Shamo reviewed key details from the April 2021 Balance Sheet and Statement of Income & Expenses from the Habitat Company.

Fund Balances End of April 2021

Operating assets totaled $1,359,286, and the Reserve cash and investments were $2,897,911 for a total of cash and investments of $4,257,197.

April 2021 Revenue and Expenses

Total Operating Revenue: $549,464

Total Operating Expenses: $388,440

Income (Loss) From Garage: $5,616

Contribution To Reserve: $146,508

Total Surplus: $20,132

2. Management Report

General Manager Timothy Patricio reported on business of interest, key details from the Monthly Activity Report and the most recent Unit Sales.

ADJOURNMENT

After a motion by Monique Fouant, seconded by Catherine Kestler, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to adjourns the June 14, 2021 Board Meeting at 8:30pm.

OWNER FORUM – Via ZOOM Chat

The Board of Directors and Management welcomed and addressed feedback and questions from Unit Owners via ZOOM chat. 

The next Board Meetings are scheduled for Monday June 28th and July 12th in the 2^nd Floor Party Room.