BOARD OF DIRECTORS MEETING

Monday February 8, 2021  7:30pm

Roundup Report

Meeting Held Via “ZOOM” Meetings Online 

Important Note – The Meeting Roundup Reports are provided as a courtesy for Owners to review business the Board considered and conducted at meetings. They are not intended to replace actual meeting minutes. Minutes for each Board Meeting are typically drafted after the meeting and approved at the next regularly scheduled meeting, after which they are posted and available upon request. 

6:30PM – CLOSED SESSION (Via ZOOM With PT Board) 

The Board met in closed session to discuss pending legal matters, rule violations and personnel matters.

7:30PM – OWNER FORUM – Via Zoom Chat

The Board and management addressed questions and feedback from Unit Owners participating in the meeting.

CALL TO ORDER

Board President Michael Parrie called the meeting to order at 7:46PM.

Roll Call – Confirm Quorum

Board President Michael Parrie confirmed a quorum of Board Members were present via ZOOM.

Present from the Board was Michael Parrie, Jean Shamo, Sheldon Atovsky, Monique Fouant and Catherine Kestler. Present from Management was Property Supervisor David Barnhart, General Manager Timothy Patricio, and Assistant Manager Christopher Rayburn.

Commission Reports

Home Improvement Chair Erik Butka discussed plans to restart Commission efforts, and by request discussed the proposed installation of barbecue islands on the 2nd floor roof deck.

Social Commission Chair Sheldon Atovsky discussed the ongoing ZOOM-101 classes and the Match-Ups program. He said the Commission will be holding on online discussion about the Coronavirus Vaccine on February 24th at 7pm on ZOOM, thanked Cheryl and Mike Ronnet for the donation of easels, discussed plans for a survey to be distributed to guide future Commission plans, and announced the next meeting will be Thursday February 18th at 11am.

Click here to review the full report from Sheldon: Report to the Board 20210208 from the Social Commission

ASCO Liaison Catherine Kestler reported on efforts to address the illegal parking across the street and adjacent to the construction at 5440 Sheridan, illegal parking at Bryn Mawr and Sheridan, the resignation of State Senator Heather Steans and appointment of Mike Simmons, the reported improvement of US Mail delivery, the occurrences of car jacking and the robbery of a US Mail drop box, bike riding on Sheridan Road sidewalks and the lack of enforcement, and the escalator shut down at the Bryn Mawr Red line stop.

Click Here to review the full report from Catherine: ASCO February 2nd 2021

The full reports are posted here with the permission of the authors.

 Board Report

On behalf of the Board of Directors, Board President Michael Parrie reminded owners that next month begins a new fiscal year and a 3.4% increase in the amount of assessments due, as well as changes to the monthly parking rates on 1P and 2P.  Please sign up for electronic statements to avoid the $1 monthly statement printing and mailing fee associated with hard copies as well.

More information about this is available at: https://www.ptcondo.com/sign-up-for-e-statements-and-save-1-month/

In addition, he reported that next month begins the 2^nd half of the garage membrane project.  Management will contact affected parkers.  The Board thanks everyone for their patience during the project.

Also, at the last Board meeting, upon consultation with the Board attorney, the Board voted to purchase the property taxes of a combined unit behind on assessments.  This was necessary to do in order for us to protect our claim of owed assessments.  The Board is pleased to share the combined unit was successfully sold and all due assessments to the association were paid in full.

Additional Agenda Items

After a motion by Michael Parrie, seconded by Sheldon Atovsky, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to add items number 15, 16 and 17 to the Agenda, for consideration of the 2021/2022 Insurance Program, Phase 1 of the Hallway Return Air Handler Project, and replacement of the 1P Garage Residential Corridor Doors.

Action Items 

1. Closed Session Business

After a motion by Michael Parrie, seconded by Sheldon Atovsky, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to defend the case of Illinois Department of Human Rights vs. Park Tower Condominium Association, Charge No. 2019CH0906, and to tender the case to the Association’s insurance carrier for defense and coverage, and to request that Kovitz Shifrin Nesbit be appointed as defense counsel.

After a motion by Michael Parrie, seconded by Jean Shamo, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to fine 3 unit owners $50 for the first month, to double thereafter for each subsequent month, up to a maximum fine of $200, for not attending the new residents’ meeting.

After a motion by Michael Parrie, seconded by Monique Fouant, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to fine 21 unit owners $100 for not having proof of insurance, to  double thereafter for each subsequent month, up to the maximum fine of $1,000, until adequate proof of insurance is provided.

After a motion by Michael Parrie, seconded by Jean Shamo, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to fine a unit owner $250 for unauthorized construction.

After a motion by Michael Parrie, seconded by Monique Fouant, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to fine a unit owner $50 for a pest control violation.

After a motion by Michael Parrie, seconded by Monique Fouant, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to direct that an owner receive a final warning on a health club face covering violation, and that if this occurs again, then the health club membership will suspended until the coronavirus pandemic concludes and face coverings are no longer required; in addition, the time from notice of violation to the board meeting will not result in a refund or extension of membership.

2. Minutes – Special Meeting January 11, 2021

After a motion by Sheldon Atovsky, seconded by Catherine Kestler, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve the minutes from the Special Meeting of the Park Tower Condo Association Unit Owners to discuss the proposed 2021/2022 Operating Budget, held on Monday January 11, 2021.

To review or download the approved minutes, Click Here

3. Minutes – Board Meeting January 11, 2021

After a motion by Sheldon Atovsky, seconded by Jean Shamo, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve the minutes from the Board Meeting held on Monday January 11, 2021.

To review or download the approved minutes, Click Here

4. Updated 22.1 Disclosure

After a motion by Sheldon Atovsky, seconded by Catherine Kestler, and discussion, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve the 22.1 disclosure as drafted for February 2021.

5. Roof Deck Barbecue Stations

After considering questions, feedback and discussion with Erik Butka and management, without objection the Board gave formal direction for the Home Improvement Commission to continue efforts related to this previously postponed project and to present more information including (but not limited to) anticipated updated costs.

6. 1P Storage Locker Layout

After a motion by Jean Shamo, seconded by Catherine Kestler, and discussion, Jean Shamo amended the motion and it was seconded by Monique Fouant, and the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve establishing a budget of $15,500 for the purchase of building supplies and materials for the installation storage lockers on 1p as proposed by the staff, for the future licensing to residents for a fee to be determined.

7. Pool Corridor Roof & Gutters

After a motion by Monique Fouant, seconded by Catherine Kestler, and discussion, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve a contract with JLJ Contracting as proposed at a cost of $39,295 for the replacement of the pool area walkway roof and gutter system, and an additional provision of $10,000 to address unknown conditions should they arise.

8. Pool Area Roof

After a motion by Sheldon Atovsky, seconded by Monique Fouant, and discussion, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve a contract for hiring Wiss Janney Elstner and Associates, as proposed for their Option 2 solution at a cost of $20,000 to conduct a peer review for the Pool Area Roof Project, as well as a contract with Structures Unlimited Inc. for repairs and replacement of the pool area roof paneling, sealants, framework and skylight at a cost of $236,400, and an additional provision of $35,500 to address unknown conditions should they arise.

9. Fan Coil Loop Pumps

After a motion by Jean Shamo, seconded by Monique Fouant, and discussion, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve a contract with OMNI-PUMP Repairs Inc., as proposed at total cost of $135,658 for the replacement of two dual temp pumps (also known as fan coil loop pumps) as well as all ancillary valves, strainers and insulation, and a contract with Kroeschell Inc., for integration of the pumps into the Building Automation Control System as proposed for a cost of $5,179.

10. Exterior Masonry and Sidewalk Repairs

After a motion by Sheldon Atovsky, seconded by Monique Fouant, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve a contract with JLJ Contracting as proposed at a cost of $163,510 for exterior masonry and sidewalk repairs, and an additional provision of $30,000 to address unknown conditions should they arise.

11. Driveway Asphalt Replacement

After a motion by Jean Shamo, seconded by Sheldon Atovsky, and discussion, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve a contract with Kaplan Paving for replacement of the driveway asphalt as proposed at a cost of $41,130 , provided an agreement is reached with 5445 North Sheridan for them to fund their portion of approximately 30.01% of the total cost.

12. Ratify Garage Air Dampers Repair 

After a motion by Monique Fouant, seconded by Catherine Kestler, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to ratify the action by management to approve a contract with Quality Mechanical, Inc., as proposed at a cost of $12,350.

13. Ratify Replacement Of Main Pool Heaters 

After a motion by Sheldon Atovsky, seconded by Monique Fouant, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to ratify the action by management to approve a contract with All Seasons Pools & Spas, as proposed at a cost of $8,876.53.

14. Construction Request

After a motion by Michael Parrie, seconded by Sheldon Atovsky, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve the remodeling plans of units 3915 and 4101 as submitted by the unit owner, following the recommendations of the chief engineer as outlined in their written specifications and in accordance with the Rules and Regulations and remodeling guidelines of the Park Tower Condo Association.

15. 2021/2022 Insurance Program

After a motion by Catherine Kestler, seconded by Jean Shamo, and discussion, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve the Insurance Program Option #1 as proposed and presented by Alliant Insurance Services, with the Property and Liability carriers moved to Travelers Insurance, the Fidelity Bond/Crime and Directors and Officers Policies remaining with CNA Insurance, the Workers Compensation to remain with Insurance Company of the West, the Umbrella Policy to stay with Liberty Mutual, and with the Cyber protection at Beazley, at total combined premiums of $344,442.

16. Hallway Return Air Handler Project

After a motion by Catherine Kestler, seconded by Jean Shamo, and discussion, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve to proceed with phase 1 of the Hallway Return Air Handler repair project, with the proposed replacement of the hallway exhaust fan air motor by Fluid Technologies Pumps and Controls Inc., at a cost of $4,730.

17. 1P Garage Residential Corridor Doors

After a motion by Sheldon Atovsky, seconded by Catherine Kestler, and discussion, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve the proposed replacement of the 1P residential fire doors as proposed by Industrial Door Company, at a cost of $6,584.

Business Reports 

1. Treasurer’s Report

Board Treasurer Jean Shamo reviewed key details from the December 2020 Balance Sheet and Statement of Income & Expenses as reported by the Habitat Company.

Fund Balances End of December 2020

Operating assets totaled $1,190,011 the Reserve cash and investments were $2,625,234 for a total of cash and investments of $3,815,245.

December 2020 Revenue and Expenses

Total Operating Revenue: $560,535

Total Operating Expenses: $415,210

Income (Loss) From Garage: $5,730

Contribution To Reserve: $149,258

Total Surplus: $1,797

2. Management Report

Property Manager Timothy Patricio reviewed business and activities of interest, including data from the Monthly Activity Report, the Engineer’s Report, and recent sales activity.

ADJOURNMENT

There being no further business, after a motion by Monique Fouant, seconded by Sheldon Atovsky, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to adjourn the February 8th, 2021 Board Meeting at 9:26PM.

OWNER FORUM – Via ZOOM Chat

The Board and management addressed questions and feedback from Unit Owners participating in the meeting.

The next Board Meetings are scheduled for Monday February 22^nd and March 8^th. All meetings will continue to be held online via ZOOM. Instructions to join the meeting will be posted in advance on our bulletin boards, and the website at www.ptcondo.com.