BOARD OF DIRECTORS MEETING

Roundup Report

Monday June 10, 2019 

2^nd Floor Party Room

Important Note – The Board Meeting Roundup Report is provided as a courtesy for Owners to review business the Board considered and conducted at the meeting. It is neither intended to be nor to replace actual meeting minutes. Minutes for each Board Meeting are typically drafted after the meeting and approved at the next regularly scheduled meeting, after which they are posted and available upon request.

6:30PM – Closed Session (Held by Board in Management Office)

Closed Session was held by the Board in the Management Office. Discussion included rule violations and fines recommended by the Rules and Regulations Commission, matters related to Unit Owner accounts and other rules and regulation compliance issues, and personnel matters.

7:39PM – OWNER FORUM

The Board and Management addressed feedback and questions from Unit Owners.

OPEN SESSION – Call to Order

Roll Call – Confirm Quorum

Board President Michael Parrie, called the meeting to order at 8PM and confirmed a quorum of Board Members was present. Present from the Board was Board President Michael Parrie, Vice President Monique Fouant, 2nd Vice President Cheryl Ronnett, Treasurer Jean Shamo and Secretary Kenneth Anderson.

Present from management was Property Manager Timothy Patricio, Assistant Manager Tricia Bulaclac, and Assistant Manager Christopher Rayburn.

Commission Reports

Social Commission Board Liaison Monique Fouant presented the Social Commission Report on behalf of Chair Sheldon Atovsky, including discussion of the upcoming 4th of July Party and the need for more volunteers in order to hold the party, the next Commission Meeting scheduled for August 6th at 6:15pm in the Party Room.

Board Report

The Board President thanked the Newsletter and Social Commissions for their recent efforts, and Owners who participated in the 2019 Annual Meeting process by voting. He encouraged owners and residents to volunteer to help the Social Commission with the 4th of July Party.

He encouraged Owners and Residents to heed announcements for upcoming riser projects, filter replacements and life safety inspections, and fob exchanges, as well as the anticipated opening of GO GROCER in the mall market space.

He invited owners to attend the next Board Meeting Monday, June 24^th, where independent auditor, Picker & Associates, who will present a financial review of their findings for the past fiscal year 2018-2019.

Additional Agenda Items

After a motion by Michael Parrie, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a resolution to approve adding Unit 5114 to action item #6 and adding action item #7 to consider a request for private use of the racquetball court by a resident.

Action Items

1. Closed Session Business

After a motion by Michael Parrie, seconded by Jean Shamo, the Board of Directors voted unanimously in favor of a resolution to waive all lack of insurance fines for a unit owner except the original $100 fine, which remains.

After a motion by Michael Parrie, seconded by Cheryl Ronnett, the Board of Directors voted unanimously in favor of a resolution to waive a unit owner’s recent two $100 fines for noise violations if their tenant moves out by July 31^st and no more noise incidents occur, but the original $50 fine remains; and if the tenant does not move out, or if there are new confirmed and verified noise incidents, then the $100 fines remain and new fines may be applied according to our established procedures.

After a motion by Michael Parrie, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a resolution to rescind an owner’s $50 fine for a guest policy violation, and instead apply a fine of $350 for a move violation, with the usual $550 occupancy fee to be added to the unit owners account according to our established move procedures.

After a motion by Michael Parrie, seconded by Jean Shamo, the Board of Directors voted unanimously in favor of a resolution to establish a policy to define a guest as a visitor of a unit that is already occupied for a period of time not to exceed one month, and the guest should not be receiving US mail at the address, as the federal government recognizes individuals who receive mail at any address as a resident of that address, and otherwise the guest would be considered a co-occupant with the current resident.

After a motion by Michael Parrie, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a resolution to not waive an owner’s fine for an unscheduled move, threatening language, and obstruction of common areas, and not waive the fee for use of the elevator.

After a motion by Michael Parrie, seconded by Cheryl Ronnett, the Board of Directors voted unanimously in favor of a resolution to fine 11 unit owners $100 for the first month, to double thereafter for each subsequent month, up to the maximum fine of $1,000, for not having proof of insurance.

After a motion by Michael Parrie, seconded by Jean Shamo, the Board of Directors voted unanimously in favor of a resolution to fine 3 unit owners $50 for the first month, to double thereafter for each subsequent month, up to the maximum fine of $200, for not attending the new residents’ meeting.

After a motion by Michael Parrie, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a resolution in case #3.24.19, to fine a unit owner $250 for smoking odor disturbance, to double thereafter for each subsequent occurrence, up to the maximum fine of $1,000 per occurrence.

After a motion by Michael Parrie, seconded by Cheryl Ronnett, the Board of Directors voted unanimously in favor of a resolution to not waive the bike room fees for two owners who requested a waiver, and not remove the annual bike room fees to one of the owners who has not retrieved their three bikes.

2. Minutes – Board Meeting May 13, 2019

After a motion by Cheryl Ronnett, seconded by Monique Fouant, the Board of Directors voted 4 to 1 in favor of a resolution to approve the minutes from the Board Meeting held on Monday May 13, 2019. Jean Shamo abstained.

3. Possible Rules & Regulations Addendum

The potential for an addendum to the Rules and Regulations was discussed.

4. Deck Furniture Purchase

After a motion by Monique Fouant, seconded by Jean Shamo, the Board of Directors voted unanimously in favor of a resolution to approve an expense not to exceed $7,700, consistent with the proposal by Tropitone, to provided additional roof deck furniture and fixtures.

5. Riser Project Planning

After a motion by Jean Shamo, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a resolution to approve a total of expenditures not to exceed $998,000 for the planned projects to replace the High Zone Risers for the ’01 guest bathrooms/’03 kitchens tier, the ’10 kitchens/’11 guest bathrooms tier, the ’05 bathrooms/’06 master bathrooms tier, the ’07 bathrooms/’08 bathrooms tier, the ’06 kitchens tier and the ’09 bathrooms/’10 bathrooms tier, with the expected completion of work at a rate of 3 risers annually beginning in the 2019/2020 fiscal year and ending in the 2020/2021 fiscal year, for which the total expected expenditures include a provision of $110,000 as needed for materials and supplies, $285,900 for plumbing as proposed by Fettes Love and Sieben or another contractor at a cost not to exceed their proposals, $360,360 for carpentry as proposed by MPD Construction Group, Inc., $193,865 for insulation as proposed by Dettman Industries, Inc., and a provision for unknown conditions totaling $47,600.

6. Construction Requests

After a motion by Michael Parrie, seconded by Cheryl Ronnett, the Board of Directors voted unanimously in favor of a resolution to approve the remodeling plans of unit 1406, 2206, 2907, 3111, 3915, 4215, 4306 and 5114 as submitted by the unit owners, following the recommendations of the building engineer as outlined in their written specifications and in accordance with the Rules and Regulations and remodeling guidelines of the Park Tower Condo Association.

Business Reports 

1. Treasurer’s Report

Board Treasurer Jean Shamo report the fund balances and revenue and expenses for the most recent reporting period of April 2019:

Fund Balances End of April 2019

Operating Funds $552,618 (increase of $54,489 from prior month)

Reserve Funds $2,377,159 (increase of $104,358 from prior month)

Total Cash and Investments $2,929,776 (increase of $158,847 from prior month)

April 2019 Revenue and Expenses

Total Operating Revenue: $533,147

Total Operating Expenses: $358,020

Income From Garage: $25,699

Contribution To Reserve: $144,975

Total Surplus: $55,851

2. Management Report

Property Manager Timothy Patricio reported on recent business and activities of interest, and the most recent sales.

ADJOURNMENT

After a motion by Kenneth Anderson, seconded by Jean Shamo, the Board of Directors voted unanimously in favor of a resolution to adjourn the June 10, 2019 Board Meeting at 8:30 PM.

OWNER FORUM – 15 minutes, 2 minutes per person

The Board and Management addressed feedback and questions from Unit Owners.

 Next regular Board Meeting – Monday June 24^th, 7:30PM in the Party Room, following meeting with Picker and Associates Auditor to present review 2018/2019 Audited Financial Statements.