2018 PTCA Annual Meeting of the Unit Owners

and

Board of Directors Meeting

Roundup Report

Monday June 11th, 2018  7:30PM

2nd Floor Party Room

PARK TOWER CONDOMINIUM ASSOCIATION

2018 ANNUAL MEETING

Monday June 11, 2018 7:30 PM

Party Room 2^nd Floor

Call To Order – The Meeting Chair, Board President Michael Parrie, called the 2018 Annual Meeting of the Park Tower Condominium Association to order at 7:30PM, and chaired the meeting. He asked the election auditor to confirm whether there is a minimum 20% quorum of Association members present in person or by proxy, and there was.

Approval of Minutes: Annual Meeting June 12, 2017

The meeting chair called for a motion to approve the minutes of the 2017 Annual Meeting held on June 12, 2017.

After a motion by Debrah Jefferson (Unit 4410), seconded by Sheldon Atovsky (Unit 3306) the Ownership of the Park Tower Condo Association voted in favor of approving the minutes from the 2017 Park Tower Condo Association Annual Meeting held on June 12, 2017.

The meeting chair called all in favor and noted the “Ayes” had it unanimously.

To view or download a copy of the approved minutes, Click Here.

Introduction of Board Members, Management and Election Tabulator

The meeting chair introduced the current Board Members, representatives present from Management and Election Tabulator from the Association’s auditing firm Picker and Associates.

Present from the Board was Board President Michael Parrie, 1st Vice President Paul Heck, 2nd Vice President Monique Fouant, and Secretary Kenneth Anderson. Absent from the Board was Treasurer Jean Shamo.

Present from management was Senior Property Supervisor David Barnhart, Property Manager Timothy Patricio and Assistant Manager Yvonne Sanchez.

Present from the Association’s auditing firm Picker and Associates, were the election tabulators Daniel Jacobson and Zongmin Gong.

Statement of Purpose of Meeting

The meeting chair stated the purpose of the Annual Meeting. The purpose of the meeting is to elect two Unit Owners to the Board of Directors to each serve a two-year term.

Introduction of Candidates

The meeting chair introduced the Candidates of Record, Kenneth Anderson and Monique Fouant, and inquired whether the auditors had identified any write in candidates.

The meeting chair then called any nominations from the floor, and noted there were none.

The meeting chair called for a motion for final call for ballots.

After a motion by Laura Carl (Unit 3015), seconded by Dennis Bradley (Unit 304), the Ownership of the Park Tower Condo Association voted in favor to approve making a final call for ballots at 7:34PM.

The meeting chair called all in favor and noted the “Ayes” had it unanimously.

The Association’s election tabulator assisted owners with completing and turning in their ballots, and made a final collection of ballots.

Announcement of Election Results

The meeting chair noted the auditor was close to completing the tabulation, and awaited results.

Once the tabulator indicated the results were prepared, the meeting chair requested the preliminary election results be delivered and summarized. The Election Tabulator Daniel Jacobson noted the following.

The total quorum was 29.42%

Candidates elected for two-year terms, and their percentage of the vote were:

Kenneth Anderson 22.56%

Monique Fouant 31.52%

Adjournment

There being no further business, the meeting chair called for a motion to adjourn the 2018 Annual Meeting.

After a motion by Debrah Jefferson (Unit 4410), seconded by Laura Carl (Unit 3015) the Ownership of the Park Tower Condo Association voted in favor to approve adjourning the 2018 Annual Meeting at 7:44PM.

The meeting chair called all in favor and noted the “Ayes” had it unanimously, and closed the meeting.

BOARD OF DIRECTORS MEETING

Monday June 11, 2018

Following 2018 PTCA Annual Meeting

2nd Floor Party Room

OWNER FORUM – The Board and Management addressed feedback and questions from Unit Owners.

OPEN SESSION – The meeting chair, Board President Michael Parrie, called the meeting to order at 7:50PM

Roll Call – Confirm Quorum

The meeting chair confirmed a quorum of Board Members are present. Present from the Board was Board President Michael Parrie, 1st Vice President Paul Heck, 2nd Vice President Monique Fouant, and Secretary Kenneth Anderson. Absent from the Board was Treasurer Jean Shamo.

Present from management was Senior Property Supervisor David Barnhart, Property Manager Timothy Patricio and Assistant Manager Yvonne Sanchez.

Committee Reports

Social Committee Chair discussed plans for the coming 4th of July Party and the work needed to accomplish it. He discussed the necessity of volunteers to assist with various tasks. If we do not get more volunteers, the Party will have to be cancelled.

Board Report

On behalf of the Board, Board President Michael Parrie thanked the newsletter committee for another excellent TowerTalk issue.  In addition, the Board would like to thank all owners who voted in the annual meeting so that we achieved quorum and not have to have a costly second election.  Finally, the social committee and Board are asking for at least 20 more volunteers for the 4th of July celebration.  If we do not get these volunteers, then, regrettably, the party will be canceled.

Action Items – New Business

Closed Session Business

After a motion by Michael Parrie, seconded by Paul Heck, the Board of Directors voted unanimously in favor of a resolution to fine 6 unit owners $100 for the first month, to double thereafter for each subsequent month, up to the maximum fine of $1,000, for not having provided adequate proof of insurance.

After a motion by Michael Parrie, seconded by Kenneth Anderson, the Board of Directors voted unanimously in favor of a resolution to fine 2 unit owners $50 for the first month, to double thereafter for each subsequent month, up to the maximum fine of $200, for not attending the new residents’ meeting.

After a motion by Michael Parrie, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a resolution, related to case #5.2.18.1, to fine a unit owner $350 for an unscheduled move.

After a motion by Michael Parrie, seconded by Paul Heck, the Board of Directors voted unanimously in favor of a resolution, related to case #5.28.18, to fine a unit owner $1,000 for a window and safety violation, and to fine the unit owner this amount for each subsequent event.

After a motion by Michael Parrie, seconded by Kenneth Anderson, the Board of Directors voted unanimously in favor of a resolution, related to case #5.27.18, to fine a unit owner $1,000 for a window and safety violation, and to fine the unit owner this amount for each subsequent event.

Minutes – Board Meeting May 14, 2018

After a motion by Ken Anderson, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a resolution to approve the minutes from the Board Meeting held on Monday May 14, 2018.

To view or download a copy of the approved minutes, Click Here.

Unit Owner Request – Combine Units

After a motion by Paul Heck, seconded by Monique Fouant, and discussion, the Board of Directors voted unanimously in favor of a resolution to approve hiring Kovitz Shifrin Nesbit to prepare an amendment to the declaration to record physically combining units 1706 and 1707 into a singly recognized unit, with a percentage of ownership totaling .283532; all associated legal fees for this process are to be charged back and paid by the Unit Owner, and the Unit Owner will be responsible to hire a surveyor for the necessary amended Plat of Survey and any copies thereof that may be necessary, as well as any other activities and all associated costs which may otherwise be necessary to appropriately complete this process.

Service Animal Request

After a motion by Monique Fouant, seconded by Paul Heck, and discussion, the Board of Directors voted unanimously in favor of a resolution to approve a Unit Owner’s request for a service animal.

Luggage Carts

After a motion by Kenneth Anderson, seconded by Monique Fouant, and discussion, the Board of Directors voted unanimously in favor of a resolution to approve the purchase of replacement luggage carts at a cost not to exceed $4500.

Also, the Board instructed Management to make use of the existing luggage carts – as best as possible and as long as they remain manageable – and have them stowed in the garage to be checked out and used by parkers.

HVAC Pump Repairs

After a motion by Paul Heck, seconded by Kenneth Anderson, the Board of Directors voted unanimously in favor of a resolution to approve the replacement of the HVAC Circulating Pump motors, as proposed by Fluid Technologies, at a cost not to exceed $28,200.

HVAC Riser Repairs

After a motion by Paul Heck, seconded by Monique Fouant, and discussion, the Board of Directors voted unanimously in favor of a resolution to ratify the decision by staff and management to address repairs to the HVAC line serving 1412 and other units, as an emergency, and otherwise approves the necessary repairs performed for that purpose by Kroeschell Engineering, $20,857.31.

Stock Purchase of Window Latches and Screen Rollers

After a motion by Kenneth Anders, seconded by Paul Heck, and discussion, the Board of Directors voted unanimously in favor of a resolution to approve a bulk purchase of custom manufactured window latches and screen rollers, as proposed by JLJ Contracting, in a quantity of 250 sets, for $60 per set, to be kept in stock for purchase by unit owners as needed.

Action Plan For 2nd Floor Deck Pond

The Board reviewed responses to the inquiry, requested at the May 14th Board Meeting.

Management received 28 message in response to the News and Updates inquiry:

24 in favor of the pond remaining.

1 maybe but with other suggestions.

3 in favor of removing the pond.

After a motion by Monique Fouant, seconded by Paul Heck, and discussion, the Board of Directors voted unanimously in favor of a resolution to keep the pond as a part of the expected liner replacement project, based on the feedback from residents in response to the inquiry requested at the May 14th Board Meeting.

Construction Requests

After a motion by Michael Parrie, seconded by Paul Heck, the Board of Directors voted unanimously in favor of a resolution to approve the remodeling plans of units 2401, 2515, 2804, 5202 and 5303, as submitted by the unit owner, following the recommendations of the chief engineer as outlined in their written specifications and in accordance with the Rules and Regulations and remodeling guidelines of the Park Tower Condo Association.

With regard to 5303, Management was instructed to make sure, consistent with the Association’s current Rules, that a garbage disposal is not being installed.

Business Reports

1.      Treasurer’s Report

Board Secretary Kenneth Anderson reviewed the most recent reported Fund Balances and Revenue and Expense Report, for the month ending April 2018:

a. Fund Balances End of April 2018

Operating Funds $671,463 (increase of $152,578 from prior month)

Reserve Funds $1,176,516 (decrease of $119,575 from prior month)

Total Cash and Investments $1,814,977 (increase of $33,001 from prior month)

b. April 2018 Revenue and Expenses

Total Operating Revenue: $510,439

Total Operating Expenses: $332,689

Income From Garage: $24,056

Contribution To Reserve: $136,675

Total Surplus: $65,130

2.     Management Report

Property Manager Timothy Patricio reviewed current Business and Activities, and recent Sales Activity for the month.

ADJOURNMENT

There being no further business, after a motion by Kenneth Anderson, seconded by Paul Heck, the Board voted unanimously in favor of a resolution to adjourn the June 11th, 2018 Board of Directors meeting at 8:32PM.

OWNER FORUM  – The Board and Management addressed feedback and questions from Unit Owners.

The Next Meeting Date is June 25, 2018, at 7:30PM in the 2nd Floor Party Room unless otherwise posted.