BOARD OF DIRECTORS MEETING

Roundup Report

Monday July 9, 2018  7:30PM

2nd Floor Party Room

Important: The Post Meeting Roundup is neither the official minutes of a Board Meeting, nor is it intended to replace actual minutes. It is simply a review of business that took place at a meeting, as observed by Management. Actual minutes for any giving meeting are typically considered, approved and signed at the next Board Meeting.

7:30PM – OWNER FORUM

The Board and Management addressed feedback and questions from Unit Owners.

OPEN SESSION – Call to Order

The meeting chair, Board President Michael Parrie, called the meeting to order at 7:48PM.

Roll Call – Confirm Quorum

The meeting chair confirmed a quorum of Board Members are present. Present from the Board was Board President Michael Parrie, 1st Vice President Paul Heck, 2nd Vice President Monique Fouant, Treasurer Jean Shamo, and Secretary Kenneth Anderson.

Present from management was Senior Property Supervisor with Draper and Kramer Dave Barnhart, Property Manager Timothy Patricio and Assistant Manager Yvonne Sanchez.

Committee Reports

Social Committee Chair Sheldon Atovsky gave a review of the 4th of July Party and thanked management and the staff including the security and janitorial personnel who provided assistance the day of the event. And he thanked all the volunteer residents and owners:

Baldev Mehra  July 4  8 – 10 PM Clean-up

Betty Terry-Lundy  5:15 – 6:30 PM  Welcome table

Bob Shamo July 3 10 AM – 2 PM Decoration and set up: July 4  10 AM – 2 PM Completion of decoration and set-up; 5:15 PM Welcome table preparation/explanation; 5:30 – 8:30 Party management

Carol Erlbach July 3 10 AM – 2 PM Decoration and set up

David Folkes  July 4   6:25 – 7:30 PM Welcome table/hallway; 8 – 10 PM Clean-up

Debrah Jefferson  July 4  6:25 – 7:30 PM Welcome table

Ellen Disch  July 4  3 – 5:30 PM Food prep; 5:30 – 8:30 Party management

Georgie Nowak  July 4 7:25 – 8:30 PM Welcome table

Greg Nigosian July 3 10 AM – 2 PM Decoration and set up: July 4 10 AM – 2 PM Completion of decoration and set-up

Herbert Hellauer  admittance to Restaurant Depot

Hossain Naziri  July 4  8 – 10 PM Clean-up

Ida Manning  July 4 6:30 – 8:30 Ice cream cart

Jan Anderson July 3 10 AM – 2 PM Decoration and set up: July 4  3 – 5:30 PM Food prep; 5:30 – 8:30 Party management;  8 – 10 PM Clean-up

Jean Shamo  July 4 10 AM – 2 PM Completion of decoration and set-up

Ken Anderson July 3 10 AM – 2 PM Decoration and set up: July 4  3 – 5:30 PM Food prep; 5:30 – 8:30 Party management;  8 – 10 PM Clean-up

Maggy Burnes  July 4 3 – 5:30 PM Food prep

Michael Parrie  July 4  10 AM – 2 PM Completion of decoration and set-up; 3 – 5:30 PM Food prep

Mike Nowak  July 4 7:25 – 8:30 PM Welcome table

Monique Fouant  July 4  5:15 – 6:30 PM  Welcome table/hallway

Paula Castillo  July 4 3 – 5:30 PM Food prep

Raiwa Mehra  July 4  8 – 10 PM Clean-up

Sheldon Atovsky July 3 10 AM – 2 PM Decoration and set up: July 4 10 AM – 2 PM Completion of decoration and set-up; 3 – 5:30 PM Food prep; 5:30 – 8:30 Party management; 8 – 10 PM Clean-up

Sherman Lundy  July 4  5:15 – 6:30 PM  Welcome table

Stephen Weiss July 3 10 AM – 2 PM Decoration and set up

Terry Gorman  July 3 8 – 10 AM; July 4 8 – 10 AM

Timi Manning  July 4 6:30 – 8:30 Ice cream cart

Yanni Profit July 3 10 AM – 2 PM Decoration and set up

Board Report

On behalf of the Board, Board President Michael Parrie thanked the social committee, 27 volunteers, management, and maintenance who all helped put together a magnificent 4th of July celebration.  He expressed special thanks to social committee chair Sheldon Atovsky who provided excellent leadership in all the preparations.

Also, he reminded owners that a draft of the 2017-2018 fiscal year audit is available for review, and that all owners are welcome to attend the August 13th Board meeting when the Association’s independent auditor, Picker & Associates, is expected to be present to review the audit findings and answer questions.  At the conclusion of that meeting, it is expected that the Board will vote to accept the audit as final.

To view and/or download a draft of the audit report, click here.

Action Items – New Business

1.     Closed Session Business

After a motion by Michael Parrie, seconded by Paul Heck, the Board voted unanimously in favor of a resolution to fine 14 unit owners $100 for the first month, to double thereafter for each subsequent month, up to the maximum fine of $1,000, for not providing adequate proof of insurance.

After a motion by Michael Parrie, seconded by Ken Anderson, the Board voted unanimously in favor of a resolution to fine 5 unit owners $50 for the first month, to double thereafter for each subsequent month, up to the maximum fine of $200, for not attending the new residents’ meeting.

After a motion by Michael Parrie, seconded by Jean Shamo, the Board voted unanimously in favor of a resolution to fine the Unit Owner in case #5.31.18, $350 for an unscheduled move and $50 for obstruction of the common elements.

After a motion by Michael Parrie, seconded by Monique Fouant, the Board voted unanimously in favor of a resolution to fine the Unit Owner in case #6.17.18, $250 for unauthorized construction.

2.     Minutes – Board Meeting June 25, 2018

After a motion by Ken Anderson, seconded by Paul Heck, the Board voted 4 to 1 in favor of a resolution to approve the minutes from the Board Meeting held on Monday June 25, 2018. Monique Fouant abstained.

To view or download a copy of the approved minutes, click here.

3.     Health Club Window Film

After a motion by Ken Anderson, seconded by Monique Fouant and discussion, the motion was amended and re-seconded, and the Board voted unanimously in favor of a resolution to approve the application of 3M tinting film to 25 health club windows in the Cardio Room, and southern and northern exposures of the exercise room next to the weight room, at a cost not to exceed $4,000.

Management was directed to get at least two additional bids for consideration, with the 3M material if possible.

4.     Construction Requests

After a motion by Michael Parrie, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a motion to approve the remodeling plans of units 906 and 3107, as submitted by the unit owner, following the recommendations of the chief engineer as outlined in their written specifications and in accordance with the Rules and Regulations and remodeling guidelines of the Park Tower Condo Association.

Business Reports
1.     Treasurer’s Report

Board Treasurer Jean Shamo reviewed the Association’s fund balances as reported at the end of May 2018. There were Operating Funds totalling $816,942, and Reserve Funds totalling $1,311,815, for a total of cash and investments of $2,128,757.

She also reviewed the May 2018 Revenue and Expenses:

Total Operating Revenue: $508,379

Total Operating Expenses: $348,173

Income From Garage: $19,883

Contribution To Reserve: $136,675

Total Surplus: $43,414

2.     Management Report

Property Manager Tim Patricio reviewed current business and activities of interest and the most recent sales activity.

ADJOURNMENT

There being no further business, after a motion by Paul Heck, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a resolution to adjourn the July 9, 2018 Board Meeting at 8:07PM.

OWNER FORUM

The Board and Management addressed feedback and questions from Unit Owners.

Next Meeting Date Monday July 23rd 7pm – Joint Meeting with members of the B&F Committee for review of current Financial Statements.

Also, next regular Board Meeting scheduled Monday August 13th, 2018 – Board to meet with Ralph Picker, of Association’s auditing firm Picker and Associates to review 2017/18 audit report.