BOARD OF DIRECTORS MEETING

Roundup Report

Monday July 23, 2018 

2nd Floor Party Room

Important: The Post Meeting Roundup is neither the official minutes of a Board Meeting, nor is it intended to replace actual minutes. It is simply a review of business that took place at a meeting, as observed by Management. Actual minutes for any giving meeting are typically considered, approved and signed at the next Board Meeting.

7:00PM – Quarterly Financial Review

Board Treasurer Jean Shamo chaired a review of Association’s financial status and activity year to date. She reviewed the key terms and reports connected to the Association’s books and records, as well as documents provided by the Management Company Draper and Kramer, and the Property Manager Tim Patricio.

To review a copy of the materials Jean Shamo provided to the audience, Click Here.

Also, the Property Manager reviewed the proposed budget calendar for the 2019/2020 budget, including the key dates related to the budgeting process and various meetings related to review, distribution and acceptance of the budget.

The Treasurer and Property Manager addressed questions from the audience and members present.

OWNER FORUM

The Board and Management addressed feedback and questions from Unit Owners.

OPEN SESSION – Call to Order

The meeting chair, Board President Michael Parrie, called the meeting to order at 7:51PM.

Roll Call – Confirm Quorum

The meeting chair confirmed a quorum of Board Members are present. Present from the Board was Board President Michael Parrie, 1st Vice President Paul Heck, 2nd Vice President Monique Fouant, Treasurer Jean Shamo, and Secretary Kenneth Anderson.

Present from management was Property Manager Timothy Patricio and Assistant Manager Yvonne Sanchez.

Action Items – New Business

1.  Minutes – Board Meeting July 9, 2018

After a motion by Ken Anderson, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a resolution to approve the minutes from the Board Meeting held on Monday July 9, 2018.

To review or download a copy of the Minutes, Click Here.

2.  2019/2020 Budget Calendar

After a motion by Jean Shamo, seconded by Paul Heck, the Board of Directors voted unanimously in favor of a resolution to approve the proposed Budget Activity Calendar for the 2019/2020 Fiscal Year, as proposed by Management.

To review or download a copy of the Calendar, Click Here.

3.  Social Committee Request

The Agenda item requested by the Social Committee (for the Board to give the Committee its blessing to hold events for residents in the 2nd Floor Party Room, such as Movie Nights, where Hollywood style feature films would be presented, and events with internet streamed programming such as the Super Bowl and Academy Awards), was tabled for future consideration.

4.  Service Animal Request

After a motion by Paul Heck, seconded by Ken Anderson, the Board of Directors voted unanimously in favor of a resolution to approve the request of a Unit Owner for authorization of a Service Animal.

5.  Health Club Window Tinting

After a motion by Ken Anderson, seconded by Monique Fouant, and discussion, the Board of Directors voted unanimously in favor of a resolution to approve the installation of window tinting on 19 windows in the cardio room and 14 windows in the weight room as proposed by Midwest Glass Tinters at a cost of $5,273.

6.  CD Purchases

After a motion by Jean Shamo, seconded by Paul Heck, the Board of Directors voted unanimously in favor of a resolution to ratify the purchase of an $108,632.68 Certificate of Deposit with a 2% interest rate for 12 months with First Midwest Bank for the Reserve Fund, scheduled to mature on June 29, 2019.

ADJOURNMENT

There being no further business, after a motion by Paul Heck, seconded by Ken Anderson, the Board of Directors voted unanimously in favor of a resolution to adjourns the July 23, 2018 Board Meeting at 7:56PM.

OWNER FORUM

The Board and Management addressed feedback and questions from Unit Owners.

Next regular Board Meetings scheduled for Monday August 13th and August 27th, at 7:30pm in the Party Room.

Monday August 13th  – Board is expected to meet with Ralph Picker, of Association’s auditing firm Picker and Associates to review 2017/18 audit report.