BOARD OF DIRECTORS MEETING

Monday December 14, 2020, 7:30pm

Post Meeting Roundup Report

6:30PM – CLOSED SESSION

The Board held Closed Session via ZOOM Meetings Online to discuss matters related to rule violations, Unit Owner accounts, and personnel matters.

7:30PM – OWNER FORUM – Via Zoom Chat      

The Board and Management addressed questions and feedback from Unit Owners participating in the meeting.

CALL TO ORDER

Board President Michael Parrie called the meeting to order at 7:39pm.

Roll Call – Confirm Quorum

Board President Michael Parrie confirmed a quorum of Board Members were present via ZOOM.

Present from the Board was Michael Parrie, Jean Shamo, Sheldon Atovsky, Monique Fouant and Cheryl Ronnett. Present from Management was Property Supervisor David Barnhart, General Manager Timothy Patricio, Assistant Manager Jacquie Smith, and Administrative Assistant Robin McGee.

Commission Reports

Social Commission Chair, and Board Secretary Sheldon Atovsky reported the group continues their 2 on-going activities – Zoom-101  where we offer individual and/or group instruction on how to use Zoom and Match-Ups where people interested in the same things are matched up. He reported there are several match-ups that are working, including Beginning Spanish, Conversational Spanish, Conversational French, Learning Russian in trade for Teaching English, and Reading plays over Zoom.  They will monitor these match-ups to help them succeed.

On November 17^th the group held the Zoom event Cultural Diversity:  Exploring Implicit Bias, second in the series begun on October 7^th.  He reported a vigorous, deep, open, respectful and successful discussion among 13 people.  The next discussion in this series is Cultural Diversity – Equality and Equity and will take place, via Zoom, on Thursday, January 14^th, at 7:00 pm, with more discussions of this type are in the works.

Also coming up, a second discussion of Aging Well at Park Tower is in the planning stages with the hope of bringing it forth in the New Year.

He stated the next meeting of the Social Committee will be January 21^st at 11:00 am.

ASCO Liaison and Board Member Cheryl Ronnett provided an update. Neighborhood plantings for the season were completed. Also, obviously construction is underway at the new development across from 5445 and 5455. She said police are ticketing the parkers along Sheridan who are taking advantage of the construction barricade. So parker beware. Also, with Wing Hoe now closed, the expectation is work will begin relatively soon on that lot.

Board Report

On behalf of the Board, Michael Parrie invited owners to a Special Meeting of the unit owners to discuss the proposed budget.  This is scheduled to be held prior to the regular Board meeting on Monday, January 11, 2021.  An official notice will be mailed to all owners the week of December 21st.  He thanked management, the acting chief engineer, the plumber, and budget & finance commission member Becky Rossof for providing the Board with input and feedback on what is needed for next year.  He thanked  Board Treasurer Jean Shamo for chairing the budget meetings and keeping the group on task.  A proposed assessment increase of 3.4% will be considered for the next fiscal year.

The Board would like to remind owners to please consider contributing to the Park Tower Employee Holiday fund to recognize our 36 employees who have made our building safe and clean during this difficult year.  The deadline has been extended to Wednesday, December 23.  Thanks to those owners and residents who already donated.

(For more information, visit: https://www.ptcondo.com/2020-employee-holiday-fund/)

He also thanked Board 1^st Vice President Cheryl Ronnett for her years of service as she steps down and moves away from Park Tower next month.  Cheryl has been committed to attending many Board meetings prior to being on the Board, and since being appointed, has provided us with a valuable business perspective when we make decisions.  In addition, Cheryl has been Park Tower’s ASCO representative and Board liaison to the newsletter commission.  She will be sorely missed by all of us at Park Tower and we wish her the best in her new journey.

Finally, on behalf of the Board he wished everyone a happy holiday season and a much better 2021!

Action Items

1. Closed Session Business

After a motion by Michael Parrie, seconded by Jean Shamo, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to fine 3 unit owners $50 for the first month, to double thereafter for each subsequent month, up to a maximum fine of $200, for new occupants not attending the new residents’ meeting via zoom.

After a motion by Michael Parrie, seconded by Cheryl Ronnett, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to fine 25 unit owners $100 for not having proof of insurance, and may double thereafter for each subsequent month, up to the maximum fine of $1,000, until adequate proof of insurance is provided.

After a motion by Michael Parrie, seconded by Sheldon Atovsky, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to fine a unit owner $200 for a laundry room disturbance, which may double thereafter for each future occurrence, up to the maximum fine of $1,000 per event.

After a motion by Michael Parrie, seconded by Monique Fouant, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to deny two unit owners monetary requests for garage damage claims.

After a motion by Michael Parrie, seconded by Cheryl Ronnett, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve a unit owner’s request for a support animal per the Board attorney’s recommendation, pending the response to follow up questions to the attorney.

After a motion by Michael Parrie, seconded by Cheryl Ronnett, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve a unit owner’s request for a support animal only if the Board attorney recommends such action.

2. Minutes – Board Meeting November 7th, 2020

After a motion by Sheldon Atovsky, seconded by Jean Shamo, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve the minutes from the Board Meeting held on Saturday November 7, 2020.

Click here to review or download the approved minutes: Board Minutes 11.07.20

3. Minutes – Board Meeting November 9th, 2020

After a motion by Sheldon Atovsky, seconded by Cheryl Ronnett, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve the minutes from the Board Meeting held on Monday November 9, 2020.

Click here to review or download the approved minutes: Board Minutes 11.09.20

4. Minutes – Board Meeting November 14th, 2020

After a motion by Sheldon Atovsky, seconded by Jean Shamo the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve the minutes from the Board Meeting held on Saturday November 14, 2020.

Click here to review or download the approved minutes: Board Minutes 11.14.20

5. Minutes – Board Meeting November 21st, 2020

After a motion by Sheldon Atovsky, seconded by Jean Shamo the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve the minutes from the Board Meeting held on Saturday November 21, 2020.

Click here to review or download the approved minutes: Board Minutes 11.21.20

6. 2021/2022 Proposed Budget

After a motion by Jean Shamo, seconded by Sheldon Atovsky, and discussion, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to accept the draft of the proposed Park Tower Condominium Association Budget for the 2021/2022 fiscal year, and hereby directs Management to mail the document in its entirety to all Park Tower Condominium Association Unit Owners for the required review period and for their consideration, as well as a notice for a Special Meeting of the Unit Owners to be held prior to the January 11, 2021 Board of Directors Meeting for the purpose of Unit Owner discussion of the proposed budget, as required prior to the Board of Directors considering formal adoption.

NOTICE AND PROPOSED BUDGET Now available: Special Meeting Notice & Proposed 2021/2022 Budget

7. Updated 22.1 Disclosure

After a motion by Cheryl Ronnett, seconded by Monique Fouant, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve the 22.1 disclosure as drafted for November 2020.

8. Unit Owner Request – Leasing Policy Exception

After a motion by Jean Shamo, seconded by Cheryl Ronnett, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to grant the rental exception requests for the Unit Owners of 3705 & 5502, for one year.

9. Garage Project Change Order

After a motion by Sheldon Atovsky, seconded by Cheryl Ronnett, and discussion, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve Garage Project Change Order #2, as proposed by Monson Nicholas to separate the entry/exit ramp from the other planned phases to complete independently, at the proposed added expense of $9,520.

10. Construction Request

After a motion by Michael Parrie, seconded by Monique Fouant, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to approve the remodeling plans of unit 2601, as submitted by the unit owner, following the recommendations of the chief engineer as outlined in their written specifications and in accordance with the Rules and Regulations and remodeling guidelines of the Park Tower Condo Association.

Business Reports

1. Treasurer’s Report

Board Treasurer Jean Shamo reported on the fund balances and key details from the October 2020 Balance Sheet and Statement of Income & Expenses as presented by the Habitat Company.

Fund Balances End of October 2020

Operating assets totaled $1,220,130 the Reserve cash and investments were $2,496,346 for a total of cash and investments of $3,716,476.

October 2020 Revenue and Expenses

Total Operating Revenue: $562,277

Total Operating Expenses: $399,274

Income (Loss) From Garage: ($272)

Contribution To Reserve: $149,258

Total Surplus: $13,474

Management Report

General Manager Timothy Patricio reviewed business and activities of present interest, details from the Monthly Activity Report, and the most recent sales activity, as well as the a report from acting Building Engineer Patrik Janic.

ADJOURNMENT

There being no further business, after a motion by Cheryl Ronnett, seconded by Monique Fouant, the Board of Directors of the Park Tower Condo Association voted unanimously in favor of a resolution to adjourn the December 14, 2020 Board Meeting at 8:27PM.

OWNER FORUM – Via ZOOM Chat

The Board and Management addressed questions and feedback from Unit Owners participating in the meeting.

The next Board Meetings are scheduled for Monday December 28^th and January 11^th. All meetings will continue to be held online via ZOOM. Instructions to join the meeting will be posted in advance on our bulletin boards, and the website at www.ptcondo.com.