IMPORTANT NOTE: The “Post Meeting Roundup” is neither official meeting minutes, nor is it intended as a replacement of actual meeting minutes for Board Meetings. The minutes of any given meeting are typically not available until after they are reviewed and approved by the Board, which usually occurs at the next scheduled meeting. Rather, the roundup is a review of the activity and business considered at the meeting as observed by management, provided as a courtesy and convenience.

BOARD OF DIRECTORS MEETING

Roundup Report

Monday April 24, 2017 at 7:30PM

2nd Floor Party Room

PRESENTATION

Wiss, Janney, Elstner Presentation Regarding Roof Project And Anchorages

Beginning at 7:35PM, the Association’s structural engineers Joseph Zale and Kurt Halloway with WJE, the firm hired to design the specifications for replacing the main roof, made a presentation to the Board and owners present. They reported on the process to date, and that draft specs for the actual main roof project itself were presented to Management for review. A meeting to go over them was held between Mr. Zale and the Property Manager Tim Patricio earlier in the evening.

The main purpose for the Board presentation, were to discuss changes in OSHA rules for safety ‘anchorages’ which provide support for ropes and equipment used by workers. During the process of designing the roof specs, word was received that we would have to comply with this rule by November 21, 2017 at the latest, otherwise we would not even be able to perform basic maintenance such as exterior window washing. As a part of the process, WJE was asked at the time to integrate this into their efforts and roof investigation, and report back what steps PTCA would have to take to comply. It was assumed this may need to happen as a part of the roof replacement project.

WJE explained the OSHA rule in detail. They reported that changes are indeed required, and extensive work need to be done on the roof, as well as testing and formal certification of our existing tie backs and anchorages. Without these changes, we will be unable to allow future workers to stage for repairs and projects at the roof level. This would include most activities like our window washing and exterior repairs to the windows, frames, metal and any other activity that may require workers to be anchored to the roof, or swing stages to be used on the facade.

They explained that it would be best to do this work and install any new tiebacks and test them, prior to the roof replacement. This would be the most practical and cost effective time to do so. Particularly because the new tie-backs will penetrate the roof, and it makes the most sense to install them before installing the new roof. It is expected the total cost of integrating the needed planning, work, testing and mandated certifications to cost between $150,000 and $250,000. Included in that range, is the cost of planning, engineering the specs, testing and the certification.

WJE feels work could begin almost immediately to test the existing tie-backs and drafting specs for installation of new ones. They see work being done in July and August for the tie-backs, and work beginning in late August or early September on the roof replacement.

Property Manager Tim Patricio explained that because of the timing, and extra work anticipated, we may have to push the two planned Riser Replacement Projects for the fall, into early next year. He explained that this actually has the advantage of reducing pressure on PTCA’s cash flow, due to the unplanned expense. But most importantly, it would be impractical and far to severe an impact on day to day life to have two major projects like this occurring at one time. The traffic on the service elevators would be unmanageable not only for residents, but for the staff and workers.

The engineers and property manager then addressed feedback and questions from Board Members and the owners present.

OPEN SESSION – Call to Order

The meeting chair, Board President Michael Parrie called the Board Meeting to order at 8:20PM.

Roll Call – Confirm Quorum

The meeting chair confirmed a quorum of Board Members were present. Present from the Board was President Michael Parrie, Vice President Monique Fouant, 2nd Vice President Paul Heck, Board Treasurer Jean Shamo, and Board Secretary David Nicosia.

Present from management was Property Manager Timothy Patricio, and Assistant Manager Amir Cobalovic.

Additional Agenda Items

After a motion by Jean Shamo, seconded by Paul Heck, the Board of Directors voted unanimously in favor of a resolution to add consideration of the proposed Pool Liner Replacement Project, and appointing a chair for the Home Improvement Commission, to the agenda.

Action Items – New Business

1. Roof Service Anchorages

After a motion by Dave Nicosia, seconded by Paul Heck, and discussion the Board of Directors voted unanimously in favor of a resolution to authorize a budget of $45,000 as proposed by Wiss, Janney Elstner Inc., to begin the engineering process for the safety tie-back certification requirements proposed to comply with relevant OSHA Rules.

2. AC Pump Repairs

After a motion by Dave Nicosia, seconded by Monique Fouant, there was discussion. Following discussion the motion was amended by Dave Nicosia and seconded by Monique Fouant, and the Board of Directors voted unanimously in favor of a resolution to approve of and ratify the decision by Management to take emergency measures in response to a failing cooling tower pump, including repairing the pump for $12,968, rubuilding the the pumps mechanical seal for $4,647, and purchasing a variable speed drive for installation to a back up pump to be used while the main pump is offline for the repairs, for $10,800.

It was noted the variable speed drive was installed in house by assistant engineer Matt Brown, so the cost was limited to the drive itself and delivery.

3. Masonry/Tuckpointing Project

After a motion by Dave Nicosia, seconded by Jean Shamo, and discussion, the Board of Directors voted unanimously in favor of a resolution to approve the Masonry/Tuckpointing Project as proposed by JLJ Contracting for $225,000, and a budget of $15,000 for Management to arrange the purchase and in house replacement of exterior light fixtures.

4. Pool Liner Replacement Project

After a motion by Monique Fouant, seconded by Paul Heck, and discussion, the Board of Directors voted unanimously in favor of a resolution to approve replacing the existing fiberglass pool liner with a PVC Membrane System, as proposed by All Seasons Pool and Spa for $80,100, and a provision of $15,000 to address unknown conditions should removal of the existing liner reveal problems with the concrete below, for a total cost not to exceed $95,100.

It was noted that the Board, by acclimation, favored the light blue sample passed around during discussion, however, Board President Michael Parrie asked that the Health Club Committee make the final decision for the color.

5. Home Improvement Commission Chair Appointment

After a motion by Michael Parrie, seconded by Jean Shamo, the Board of Directors voted unanimously in favor of a resolution to appoint unit owner of 5408, Erik Butka as chair of the Home Improvement Commission.

ADJOURNMENT

There being no further business, after a motion by Jean Shamo, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a resolution to adjourn the April 24, 2017 Board Meeting at 8:47PM.

OWNER FORUM – 15 minutes, 2 minutes per person

The Board and Management addressed questions and feedback from Unit Owners present at the meeting.

Next Meeting Date Monday May 8th at 7:30pm

Resident Forum Wednesday May 3rd at 7pm