A signed copy of these and all minutes going back to the 1980’s are available from the Management Office upon request.
Board Members Present
Bob Pierce, President; Phoebe Helm, 1st Vice President; Sandra Goldberg, 2nd Vice President; Nessim Hanna, Secretary
Board Members Absent
Herbert Hellauer, Treasurer
Management Representatives
Mary McQuillan, Property Supervisor; Mavis Mather, Assistant Manager
These are the minutes of the Board of Directors of the PARK TOWER CONDOMINIUM ASSOCIATION, an Illinois not-for-profit corporation.
Call to Order
Bob Pierce chaired and called this meeting to order at 6:36 pm.
Residents Comments Regarding the Agenda
Lorraine Meyer would like the Board to consider in their decision on the painting contract that money is not budgeted for painting the garage and Maintenance had preformed painting in the past. The Board thanked Ms. Meyer for her comment; they will take it into consideration later in the meeting.
Vince DiFruscio would like the Board to consider if it is too late in the year to fill the pool without cracking the liner. Further, Mr. DiFruscio would like to know if the minutes from the Rules and Regulations committee would be addressed. The Board thanked Mr. DiFruscio for his comment; they will take it into consideration later in the meeting. The Rules and Regulations minutes are considered in closed session as they pertain to violations of the rules and regulations and cannot be discussed in open session.
Lorraine Meyer would like to know why the Board approved InterTech for the Security contract. The Board stated that the Board President made the selection from companies referred by the Security Committee and from reviewing the references and contracts that were provided by these companies.
Lemuria St James-Benham would like to know if the new security company will be using the same uniforms or if Magnum Security owned the uniforms. The Board stated that InterTech had provided new uniforms for the security officers.
Gregor Hamilton would like the Board to consider that maintenance could paint for 2-3 hours every day to completed the garage painting. The Board stated that the problem with having maintenance paint is that there is a painters union that is separate from the Maintenance union and that the building could be fined and protested against.
Gregor Hamilton would like the Board to consider that the garage ceiling on 1P in front of the office had been painted by maintenance. The Board explained that touchups were different from the scope of work being suggested.
Nancy Smith-Ledvina would like the Board to consider that the maintenance staff had already been reduced and that by performing painting in house the staff would be spread thin. The Board thanked Mrs. Smith-Ledvina for her comment; they will take it into consideration later in the meeting.
Action Items
Minutes July 31, 2006 Therefore, be it resolved that the Board of Directors does hereby approve the minutes from the Board of Directors meeting held on July 31, 2006 as submitted by Mavis Mather, Assistant Manager. Upon due motion by Sandra Goldberg and seconded by Nessim Hanna, the Board voted to approve the minutes of the July 31, 2006 Board Meeting.
Minutes of the Board Meeting held on August 21, 2006 Therefore, be it resolved that the Board of Directors does hereby approve the minutes from the Board of Directors meeting held on August 21, 2006 as submitted by Mavis Mather, Assistant Manager. Upon due motion by Nessim Hanna and seconded by Sandra Goldberg, the Board voted to approve the minutes of the August 21, 2006 Board Meeting.
Painting Contract Therefore, be it resolved that the Board of Directors does hereby approve a contractor to perform painting in the garage as submitted. Upon due motion by Sandra Goldberg and seconded by Nessim Hanna, the Board voted to approve a contractor to perform painting in the garage. Bob Pierce, Phoebe Helm, Sandra Goldberg, and Nessim Hanna voted against as this project was not budgeted for in this year. The motion failed.
Security Contract Therefore, be it resolved that the Board of Directors does hereby approve the building security contract to InterTech for a term of 1 year, as submitted, in the amount of $2,824.96 per week and a 2-hour minimum-security coverage for moves at $17.95 per hour. Upon due motion by Sandra Goldberg and seconded by Phoebe Helm, the Board voted to approve the building security contract to InterTech provided that the contract specify that any new employee be approved by the building, that the building has the right to remove an employee for serious complaints, that the employees have AED training, and that our representative from Mesirow Insurance states that the InterTech insurance meets the buildings criteria.
Emergency Repairs – Cooling Tower Fan Therefore, be it resolved that the Board of Directors does hereby approve Belmont-Electro Company for work preformed on July 28th to repair the south fan for the main cooling tower in the amount of $5,796.00. Upon due motion by Phoebe Helm and seconded by Nessim Hanna, the Board voted to approve Belmont-Electro Company for emergency repairs on the south fan for the main cooling tower in the amount of $5,796.00.
AED Training Contract Therefore, be it resolved that the Board of Directors does hereby approve the proposal from The University of Chicago for the annual AED training in the amount of $650.00. Upon due motion by Sandra Goldberg and seconded by Nessim Hanna, the Board voted to approve the annual AED training contract to the University of Chicago in the amount of $650.00.
Chiller Software Contract Therefore, be it resolved that the Board of Directors does hereby approve the proposal from Control Engineering for the annual maintenance contract to provide service to the software/hardware programs that maintain the HVAC automation system in the amount of $6,286.00 per annum. Upon due motion by Sandra Goldberg and seconded by Nessim Hanna, the Board voted to approve the contract to provide service to the software/hardware programs that maintain the HVAC automation system to Control Engineering in the amount of $6,286.00 per annum.
Copier Maintenance Contract Therefore, be it resolved that the Board of Directors hereby approves the copier maintenance contract to Gordon Flesch Company, as submitted, in the amount of $0.0105 per copy for a period of 1 year. Upon due motion by Nessim Hanna and seconded by Phoebe Helm, the Board voted to approve the contract for copier maintenance to Gordon Flesch as submitted at $0.0105 per copy for 1 year.
Reserve Study Therefore, be it resolved that the Board of Directors does hereby postpone the approval of a vendor to conduct a reserve study until after the reserve workshop on October 16, 2006. Upon due motion by Nessim Hanna and seconded by Phoebe Helm, the Board voted to postpone the approval of a vendor to perform a reserve study until after the reserve workshop on October 16, 2006.
Roof Inspection Therefore, be it resolved that the Board of Directors does hereby postpone the approval of a vendor to perform roof inspections on all of the roofs in the building until comparable bids are received that include the option of an infrared survey. Upon due motion by Sandra Goldberg and seconded by Nessim Hanna, the Board voted to postpone the approval of a vendor to perform roof inspections until after comparable bids with optional infrared are received. Furthermore, Helm asked management to convey to staff the Board’s expectation for comparable bids, which of course requires clear specifications in the request for bids or proposals.
Structural Inspection – Pool Therefore be it resolved that the Board of Directors hereby approve Wiss Janney, Elstner Associates, Inc. to perform the structural inspection of the pool, as submitted, in the amount of $8,500.00. Upon due motion by Sandra Goldberg and seconded by Nessim Hanna, the Board voted to approve Wiss, Janney, Elstner Associates, Inc. to perform the structural inspection of the pool, as submitted, in the amount of $8,500.00. Bob Pierce, Phoebe Helm, Sandra Goldberg, and Nessim Hanna voted against the motion as the Board had previously authorized the Board President to investigate the scope of work and proceed with the project. The motion failed.
Landscaping Therefore, be it resolved that the Board of Directors does hereby approve a proposal from Patch Landscaping for fall plantings. Upon due motion by Sandra Goldberg and seconded by Nessim Hanna, the Board voted unanimously to spend up to $2,700 for fall plantings by Patch Landscaping in the circle planter, the mall planter, and the small planters in front of the building.
Unit Owners Request to Remodel Therefore, be it resolved that the Board of Directors does hereby approve the remodeling of units: 701, 2003, 3305, 4401, 4404, and 5201 as submitted by the owners, following the recommendations of the Chief Engineer as outlined in their written specifications and in accordance with the Rules and Regulations and remodeling guidelines of the Park Tower Condo Association. Upon due motion by Phoebe Helm and seconded by Nessim Hanna, the Board voted unanimously to approve the remodeling of units 701, 2003, 3305, 4401, 4404, and 5201 with the amendment that if during construction the owners are opening up their walls the branch lines shall be replaced with copper piping at the Associations expense.
Treasurers Report (Bob Pierce)
Management Report (Mavis Mather)
Board Report (Bob Pierce)
ASCO Update (Lorraine Meyer)
Open Comments, Questions from Residents
Gregor Hamilton would like to know why the plastic covering to deflect water dripping onto cars in the garage has not been put back up now that the project is complete. Management will look into where the leaks are still occurring and get the plastic put back up.
Gergor Hamilton would like to thank the Board for being proactive to complaints that are brought before it. The Board thanked Mr. Hamilton for his comment.
Don Yuratovac would like to say that he thinks that the Board should allow the staff to use the Health Club as an added benefit to being employed in the building. The Board stated that it would have to look into whether or not this would be allowed through the Declarations of the building.
Lemuria St James-Benham would like the Board to not allow staff to use the Health Club, as it would not allow for separation between the employees and the Owners in the building. The Board stated that it would look into whether the employees currently have the right to use the health club and would take her comment into consideration.
Susan Pestine would like the Board to be aware that the building is filthy and that there needs to be more diligence on the cleaning of the building; further there have been oil stains on the hallway carpet for weeks. Management will have maintenance clean the carpet immediately.
Lorraine Meyer would like the tile on 1P replaced with something that is not white. The tile was originally white but after nearly 20 years the tile cannot be cleaned to the original state. The Board stated that they would look into the cost of replacing the tile.
Lemuria St James-Benham would like to know how long it takes for Management to fine an individual for violation of the Rules and Regulations. The Board stated that they are aware of the issue that Mrs. Saint James is referring and will be discussing it in closed session later tonight.
Don Yuratovac would like for employees who are on break to not gather at the front desk, further Mr. Yuratovac would like to know how the uniform policy is being enforced. The Board stated that any resident who sees an employee breaking the rules of the building needs to be reported to the Management Office with a date and time of the offence so that Management can reprimand the employee.
Gregor Hamilton would like to know if an owner who has broken the garage rules would be brought before the Garage Committee or the Rules and Regulations Committee. The Board stated that it depended on what rule was violated.
Approval of Closed Session
Resolved to approve the suspension of the September Board Meeting so that the Board of Directors may hold an executive session to discuss litigation, employment and/or violation of the rules and regulations that may not be discussed in an open forum. Upon due motion by Nessim Hanna and seconded by Sandra Goldberg the Board unanimously voted to suspend the September Board meeting to allow for an executive session of the Board of Directors.
The Board reconvened at 9:28pm.
Approval of Motions Resulting from Discussions in Closed Session
Therefore, be it resolved that the Board of Directors hereby approves placing a lien on a unit, sending a unit to mediation, waiving a work order charge, issuing a legal charge, and issuing a late fee. Upon due motion by Phoebe Helm and seconded by Sandra Goldberg the Board unanimously voted to approve placing a lien on a unit, sending a unit to mediation, waiving a work order charge, issuing a legal charge, and issuing a late fee.
Adjournment
Upon due motion by Nessim Hanna and seconded by Sandra Goldberg the meeting adjourned at 9:31 pm.
Bob Pierce, President
Phoebe Helm, 1st Vice President
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