In Attendance  

George Pauley, President; Michael Parrie, 1st Vice President; Tom Wartowski, 2nd Vice President, Betty Terry-Lundy, Secretary; David Nicosia, Treasurer; David Barnhart, Property Supervisor; Tim Patricio, Property Manager; Mavis Mather, Assistant Manager Business Operations

Call to Order at 7:52 pm

Ad Hoc Committee for Mission Statement (Tom Wartowski)

The Ad-Hoc Committee is scheduled to meet on Wednesday October 16th at 4:30 pm in the party room.

Budget and Finance Committee (Paul Groeninger)

The Budget and Finance Committee has had three meetings to review the budget for the next fiscal year. We are recommending that the Board add the following items to their agenda:

1. Ending the current bike room fee proration policy.
2. Beginning the winter registration for the bike room at $25.00 per space.
3. Selecting two workshop dates to review the proposed budget with the committee, we are recommending November 25th, November 26th, December 2nd or December 3rd.
4. Classifying the $47,300 in plumbing kitchen plumbing repairs as an operating expense.
5. Opening valet parking to non-park tower residents for a fee of $129.00 with a two month security deposit.
6. Opening Day Parking and Transient parking to non-park tower residents pending the experimentation with valet parking.
7. Increasing the transient parking rates to match any proposed city budget increases for the next fiscal year, but this can be discussed once the city releases their budget.

The Budget and Finance Committee will be meeting again for our next budget review tomorrow at 4:30PM here in the party room.

Home Improvement Committee (Scott Schmidtke)

The Home Improvement Committee met on September 25th with the three lowest bidders for the driveway project. LS seemed to be the middle of the road between the three and we would like to recommend to the Board that they approve the proposal from LS based on their presentation and the feedback from their references. In addition, landscaping is on the agenda tonight. I would recommend that the Board approve Brickman Landscaping based on previous work with each of the proposed companies.

Board Report (Michael Parrie)

The Association had its City of Chicago life safety inspection on Friday October 4th. . We were notified by the inspector that we are incompliance with the Life Safety requirements and that they will be sending a letter of approval shortly, but the unofficial result is that we passed with 98% compliance. Thank you to all the owners and residents who were home to let in the city inspectors.

Amendment to Agenda

Upon due motion by Tom Wartowski and seconded by David Nicosia, the Board voted unanimously to add agenda items for Newsletter Committee Chairman, New Residents Committee Chairman, Valet Parking Policy, Bike Room Proration Policy, Winter Registration for Bike Room, Board Workshop Dates, and Crawlspace Plumbing to the end of the agenda.

Motions from Closed Session

Upon due motion by David Nicosia and seconded by George Pauley, the Board voted unanimously to approve $100.00 fines for all units in violation of the Park Tower Condominium Association’s Rules and Regulations, section titled “Insurance”, as detailed in the notices of violation dated September 3, 2013, and in the Hearing held on September 16, 2013.

Upon due motion by Tom Wartowski and seconded by David Nicosia, the Board voted unanimously to approve fining a unit owner whose unit has been found in an unsafe condition, a total of $250 every 30 days after 30 days from the date of this meeting, finding the owner in violation of the Declaration and Bylaws, Section 11, Part (c), Section 11, Part (d), Section 11, Part (g), Section 11 Part (i), the Rules and Regulations, sections “Construction or Remodeling Inside the Units” and “Exterior Appearance”, after receiving notice date August 16th, and after an opportunity to appear before the September 16th hearing before the Rules and Regulations Committee; during this 30 days the owner shall have an opportunity to bring the unit into compliance, after which the fine of $250 will be charged in escalating fines according to the policies.

Minutes September 9, 2013

Upon due motion by Betty Terry-Lundy and seconded by George Pauley, the Board voted unanimously to approve the minutes from the September 9, 2013 Board Meeting.

Board Meeting Recording Policy

Upon due motion by David Nicosia and seconded by George Pauley, the Board voted unanimously to direct Management to destroy meeting records once the minutes for the meeting are approved and signed.

Appointment to AdHoc Committee to Review Rules and Regulations

Upon due motion by George Pauley and seconded by Betty Terry-Lundy, the Board voted unanimously to appoint Unit Owners Nicholas Lullo Unit 1107, Agat Drygas Unit 1806, Liza Aisen Units 3703, Georgiana Nowak Unit 3806, Robert Laskov Unit 3906, Margaret Burns Unit 4114 and Carlos Vargas Unit 4914, to be members of the Park Tower Ad-Hoc Committee to Review Rules and Regulations with Tom Wartowski as liaison. The Board of Directors would like the Committee to provided proposed revisions by 3/1/2014.

Committee Charters

Upon due motion by George Pauley and seconded by Tom Wartowski, the Board voted unanimously to approve the revised Committee Charters as reviewed and presented by the Committee Chairs. The Newsletter Committee may propose changes at another time.

Plaza/Driveway Project

Upon due motion by Tom Wartowski and seconded by David Nicosia, the Board voted unanimously to approve a contract with LS Contracting Group to
perform the Plaza/Driveway Repair Project as specified and engineered by Wiss Janney Elstner, at the proposed based cost of $825,540, a budget of $25,000 for project oversight by Wiss Janney Elstner, and a provision of $50,000 to address unforeseen conditions where approved by Wiss Janney Elstner, and agreed to by the Property Manager.

Scavenger Contract

Upon due motion by Betty Terry-Lundy and seconded by David Nicosia, the Board voted unanimously to approve a three year contract with Allied Waste Services to provide recycling and garbage pick-up, as proposed, at a base cost of $2,096 per month for two years and a 3% increase in year three.

Landscaping Contract

Upon due motion by David Nicosia and seconded by Betty Terry-Lundy, the Board voted unanimously to approve a three year contract with Brickman Landscaping to provide landscaping maintenance for a cost of $6,220 per year for two years and a 2% increase in year three.

Boiler Burner Replacement

Upon due motion by George Pauley and seconded by Tom Wartowski, the Board voted unanimously to approve a contract with Oakbrook Mechanical to remove the existing boiler burners and replace them with high-turn down burners and perform all necessary repairs to the refractory, at a cost of $43,250 per boiler; management is directed to pursue the proposed rebate of $29,000 per boiler through People’s Energy for a total adjusted cost of $14,250 per boiler, of which there are two.

Construction Requests

Upon due motion by Michael Parrie and seconded by Betty Terry-Lundy, the Board voted to approve the remodeling of Units 308, 2702, 4009, 5309, and 5311, as submitted by the owners, following the recommendations of the chief engineer as outlined in their written specifications and in accordance with the Rules and Regulations and remodeling guidelines of the Park Tower Condo Association. George Pauley, Michael Parrie, Betty Terry-Lundy, and David Nicosia voted in favor; Tom Wartowski abstained; the motion passed.

Newsletter Committee Chairman

Upon due motion by Betty Terry-Lundy and seconded by George Pauley, the Board voted unanimously to approve Robert Pierce as the Newsletter Committee Chairman.

New Residents Committee Chairman

Upon due motion by Betty Terry-Lundy and seconded by George Pauley, the Board voted unanimously to approve Harriet Dominique as the New Residents Committee Chairman.

Valet Parking Policy

Upon due motion by George Pauley and seconded by Betty Terry-Lundy, the Board voted unanimously to approve opening valet parking to non-Park Tower Residents at a rate of $129.00 per month and requiring a two-month security deposit.

Bike Room Policy

Upon due motion by David Nicosia and seconded by Tom Wartowski, the Board voted unanimously to approve the recommendation from the Budget and Finance Committee to cease the proration policy for the bike room. Winter Bike Room Rate Upon due motion by David Nicosia and seconded by Betty Terry-Lundy, the Board voted unanimously to approve winter bike room registration from November 1, 2013 until Green Week 2014 at a rate of $25.00 per space.

Board Workshop Dates

Upon due motion by Michael Parrie and seconded by George Pauley, the Board voted unanimously to schedule workshops with the Budget and Finance Committee on November 25th and December 3rd from 6:30PM-9:30PM.

Crawlspace Plumbing Expense

Upon due motion by David Nicosia and seconded by George Pauley, the Board voted unanimously to approve classifying the $47,300 expense from repairs to the kitchen drain lines as an operating expense as recommended by the Budget and Finance Committee.

Treasurer’s Report (David Nicosia)

As of August 31, 2013 the total operating cash was $171,327.33. The total of all operating reserves was $51,055.78. The total of all operating cash and
Treasurers Report investments was $222,383.11. The total of the Barrington Bank Max Safe David Nicosia reserve account was $851,065.86. The total of all replacement reserve investments was $456,441.71. The total of all replacement reserve funds was $1,307,507.57. The total of all cash and investments was $1,529,890.68.

Management Report (Tim Patricio)

We have been receiving numerous complaints from residents of items and trash being left in the service area, specifically by the trash chute. We are intending to create signs for these areas detailing the instructions for the service area. However, we also recommend that anytime a resident notices that there are items to please contact the management office so we can attempt to identify who it is.

For the month of August there were 100 chargeable work orders for a total charge back of $7,908. There were also 56 non-charge work orders. In August there was $10,147 in health club income with a net decrease of one member for a total membership of 277.

There is not a wait list for valet parking, there are 26 individuals on the wait list for self-parking, and 54 individuals on the list for 2P self-parking.

There were 47 late fees in the month of August for total charges of $2,820.00 of these six were waived for first offense.

At the end of August there were 53,487 therms of gas in storage at a rate of $0.44 per therm.

In the month of August there were no sales, the year to date average sale price is $130,417. There were 19 leases in August for an average rent of $1,237.

Adjournment

Upon due motion by David Nicosia and seconded by Betty Terry-Lundy, the meeting adjourned at 8:54PM.

Signed (as seen on pdf, clickable at upper right corner of these minutes)

George Pauley, President (11/11/13)

Betty Terry-Lundy, Secretary (11/11/13)