A signed copy of these and all minutes going back to the 1980’s are available from the Management Office upon request.
Board Members Present
Becky Rossof, President; Edlynne Sillman, 1st Vice President; Rosalie Sutcher, Treasurer; Ness Hanna, Secretary; Herbert Hellauer, 2nd Vice President
Management Representatives
Mary McQuillan, Property Supervisor; Christina Epple, Property Manager; Jan Tynan, Assistant Manager
These are the minutes of the Board of Directors of the PARK TOWER CONDOMINIUM ASSOCIATION, an Illinois not-for-profit corporation.
Call to Order
Becky Rossof chaired and called this meeting to order at 7:45 p.m.
Otis Elevator
Representatives from Otis Elevator, including Linda Bensen, General Manager; Tony Biasi, Project Manager, and two mechanics (Ronald Paloozak and Pete Rodrigues) as well as Joe Donnelly and Harold Thurman of Donnelly and Associates (elevator consultants) to respond to unit owner questions related to the modernization of Car #6 as well as questions/comments related to all the passenger cars.
Unit Owner Comments
Thirty minutes of unit owner comments followed.
Approval of Minutes
At 8:50 p.m. the Board Meeting commenced with consideration of the minutes of the Board of Directors’ meeting held on Monday, March 22, 2004. Upon due motion by Edlynne Sillman and seconded by Rosalie Sutcher, the Board voted unanimously to approve the minutes of the March 22, 2004 Board meeting.
Treasurer’s Report
Rosalie Sutcher stated that there was no Treasurer’s Report to discuss.
Management Report
Christina Epple, Property Manager provided the following information from the Management Report:
Ratifications
Ratification of three Certificates of Deposit took place for one-year periods as follows
Upon due motion by Rosalie Sutcher and seconded by Nessim Hanna, the Board voted to ratify the three Certificates of Deposits.
Workmen’s Comp Insurance
Discussion took place related to the new workmen’s comp insurance which has been procured at an annual cost of $27,666 with a company called Everett National. A discussion took place about the premium cost and how it is related to loss runs going back for a period of seven years which caused an increase in the cost of coverage. Upon due motion by Edlynne Sillman and seconded by Ness Hanna with Herbert Hellauer and Rosalie Sutcher abstaining, the Board approved the expenditure.
New Business
Recall System
Discussion took place related to the elevator recall system proposal from Siemens. The cost for installation of the base system by Shamrock Electric is $116,091 plus a cost of $27,264 for Siemens Components and services as outlined in the proposal.
Upon due motion by Becky Rossof and seconded by Ness Hanna the Board approved the expenditures as outlined in the proposal subject to contract refinements to be reviewed and approved by David Sugar. Additional requirements include City of Chicago sign off, submission and approval of a payment schedule along with confirmation of a work schedule with a starting date of June 1, 2004.
Building Multi-Peril Insurance
Discussion of the multi-peril policy offered by Mesirow Insurance and written by Fireman’s Fund Insurance took place. Two electives are included in the overall policy. The first is optional Acts of Terrorism coverage at a cost of $3,744 and the second is a Building Ordinance Increased Cost of Construction from $1,000,000 to $2,000,000 with an additional premium of $4,483.
Upon due motion by Rosalie Sutcher and seconded by Herbert Hellauer the Board approved the expenditure of $228,197 to include the Acts of Terrorism coverage subject to review of the precise wording for this option. The Building Ordinance Cost of Construction coverage was not approved.
Window Washing
Two estimates have been obtained for the exterior building window washing one from Corporate Cleaning Services and the second from Shine On Window Cleaning. The quotation from Corporate Cleaning was $13,950 for three washings in Calendar 2004. Shine On’s cost was $6800 per cleaning.
Upon due motion by Edlynne Sillman and seconded by Rosalie Sutcher it was agreed that Shine On Window Cleaning is to be contacted to determine if they will agree to a “try out” of one washing not to exceed $6900. This would determine if they meet the required standards if they are to be engaged further. If this is not acceptable to Shine On, the Board passed the motion to engage Shine On for all three of the washings for Calendar 2004 at a cost of $6800 per cleaning.
Committee Reports
The Health Club Committee has invited a personal trainer as a guest speaker for a meeting on Wednesday evening, April 29, 2004 at 8:00 p.m. in the Party Room. He will discuss various topics which may be of interest to Park Tower owners/residents.
The Social Committee met on Thursday, April 22, 2004 to begin preparations for the Fourth of July Party.
The Garage Committee, including the new Garage Manager, Bashir, met on Monday, April 19, 2004 at which time discussions took place related to the rules and regulations about parking in the garage, garage cleaning, as well as a claim related to a garage door.
Adjournment
Upon due motion by Edlynne Sillman and seconded by Nessim Hanna the meeting adjourned at 9:50 pm.
Becky Rossof, President
Nessim Hanna, Secretary
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