BOARD OF DIRECTORS MEETING

Agenda & Report

Monday September 23, 2019

Following Town Hall Meeting At 7:00PM

2^nd Floor Party Room

6:00PM – CLOSED SESSION (Management Office)

The Board expects to meet to discuss business related to owner accounts and collections, personnel matters, and rules and regulations violations.

7:00PM – “Preventing Bed Bugs” Town Hall Meeting

OWNER FORUM – 15 minutes, 2 minutes per person

CALL TO ORDER – September 23, 2019 Board Meeting

Roll Call – Confirm Quorum

The meeting chair, expected to be Board President Michael Parrie, will confirm a quorum of Board Members is present. Board Members and representatives from Management will be introduced.

Action Items

1. Closed Session Business

This agenda item is provided for any resolutions proposed resulting from Closed Session discussion.

2. Minutes – Board Meeting September 9, 2019

Attached to the report for Board Member review, are the proposed minutes from the Board of Directors Meeting held on Monday September 9, 2019, as submitted by Timothy Patricio, Property Manager.

A sample motion: “I move the Board of Directors approves the minutes from the Board Meeting held on Monday September 9, 2019.”

3. Plan For Board Member Appointment

The purpose of this action item is for Board discussion of the open position to be left by the resignation of Board Secretary Kenneth Anderson, effective October 1^st, 2019.

4. Lobby and Mall Air Handler Repairs

Of the funding for HVAC Repairs and Replacements with this years budget, $80,000 was anticipated for the Lobby and Mall air handlers.

Attached to the report for Board review are bids for both as follows:

Lobby Unit:

Oak Brook Mechanical   $5,180

Quality Mechanical         $4,495

Mall Unit:

Oakbrook Mechanical    $6,795

Quality Mechanical         $4,895

WJ O’Neil                         $6,825

We are expecting an additional bid for both, from AMS Mechanical.

The engineer is still working out some fine tuning of these proposals, but we also expect a strong possibility that when they begin taking the housing apart to do the work we know needs to be done, there may be more. We suggest the Board pass a resolution that each air handling unit be replaced at a cost not exceed $15,000, or $30,000 total. Because we are expecting one more proposal, and because there is some fine tuning needed of the current proposal, we also suggest the Board allow our team to choose a vendor within that provision.

A sample motion: “I move the Board of Directors approves a provision not to exceed $30,000 for capital repairs to the Lobby and Mall air handlers, and authorizes management and the building engineer to choose which vendor to proceed with, once an additional proposal from a reputable contractor is received.”

5. Construction Request

Attached to the report for Board Member review are remodeling packets for Unit 2008 and we are expecting 5111 in time for the meeting:

#2008 – Flooring Remodel

#5111 – Flooring Remodel & Bathroom

A sample motion follows: “I move the Board of Directors approves the remodeling plans of unit 2008 (and 5111), as submitted by the unit owners, following the recommendations of the building engineer as outlined in their written specifications and in accordance with the Rules and Regulations and remodeling guidelines of the Park Tower Condo Association.”

ADJOURNMENT

There being no further business, the Board will consider adjourning the meeting.

A sample motion: “I move the Board of Directors adjourns the September 23, 2019 Board Meeting at ____PM.”

OWNER FORUM – 15 minutes, 2 minutes per person

The Board and Management will address feedback and questions from Unit Owners.

Next Board Meetings Scheduled October 14th 7:30PM. All meetings in the 2^nd Floor Party Room unless otherwise posted.