BOARD OF DIRECTORS MEETING

Roundup Report

Monday November 11th, 2019, 7:30pm

2^nd Floor Party Room

Important Note – The Board Meeting Roundup Report is provided as a courtesy for Owners to review business the Board considered and conducted at the meeting. It is neither intended to be nor to replace actual meeting minutes. Minutes for each Board Meeting are typically drafted after the meeting and approved at the next regularly scheduled meeting, after which they are posted and available upon request.

6:30PM – CLOSED SESSION (Management Office)

7:30PM – OWNER FORUM – 15 minutes, 2 minutes per person

The Board of Directors and Management will welcome and address questions and feedback from Unit Owners.

OPEN SESSION

Board President Michael Parrie called the meeting to order at 7:39PM.

Roll Call – Confirm Quorum

Present from the Board was Board President Michael Parrie, Vice President Monique Fouant, 2nd Vice President Cheryl Ronnett, Treasurer Jean Shamo and Secretary Sheldon Atovsky.

Present from management was Property Supervisor Scott Oblander, Property Manager Timothy Patricio, and Assistant Manager Tricia Bulaclac.

Commission Reports

Social Committee Chair Sheldon Atovsky reported on the most recent activities including the Restorative Justice event on October 23rd with Owner and former judge Martha Mills, and the resident Fall Potluck on November 10th. He announced details of the upcoming movie night on Saturday November 16th at 4:45pm and the coming Holiday Cheer event on Friday December 6th at 5:30pm.

Board Report

On behalf of the Board and on-site management team, Board President Michael Parrie apologized for the frustration and confusion owners experienced in this month’s assessment processing.  He reported that the FirstService Residential corporate office explained there were some delays as it changed over in the online payment platform, and that this should be resolved by now.  If you have any questions or would like to confirm your balance, then please contact our management office, which now has access to all owners’ account ledgers.

He reported the Board has been busy reading the RFP responses for prospective managing agent, and has consulted with an independent condo management professional.  Finalists are being interviewed later this week.

Finally, he stated during this Thanksgiving holiday season, the Board expresses its appreciation to all 32 of our employees who work hard to make our lives comfortable throughout the year.  The Board asks owners to please consider contributing to the Park Tower employee holiday fund as a way to thank our dedicated employees.  With these funds being processed through payroll, contributions must be made by December 16^th via check, money order, or a charge on your assessment account. Formal announcements will be forthcoming from Management.

Action Items

1. Closed Session Business

After a motion by Michael Parrie, seconded by Cheryl Ronnett, the Board of Directors voted in favor of a resolution to fine 17 unit owners $100 for the first month, and may double thereafter for each subsequent month, up to the maximum fine of $1,000, for not providing adequate proof of insurance.

After a motion by Michael Parrie, seconded by Jean Shamo, the Board of Directors voted in favor of a resolution to fine 6 unit owners $50 for the first month, and may double thereafter for each subsequent month, up to the maximum fine of $200, for new residents not attending the new residents’ meeting.

After a motion by Michael Parrie, seconded by Sheldon Atovsky, the Board of Directors voted in favor of a resolution to fine a unit owner $250 for an unauthorized move.

2. Minutes – Board Meeting October 14, 2019

After a motion by Sheldon Atovsky, seconded by Monique Fouant, the Board of Directors voted in favor of a resolution to approve the minutes from the Board Meeting held on Monday October 14, 2019; Jean Shamo abstained, all other members voted in favor of the resolution.

Click Here to view or download a copy of the approved minutes.

3. Minutes – Board Meeting November 2, 2019

After a motion by Sheldon Atovsky, seconded by Jean Shamo, the Board of Directors voted unanimously in favor of a resolution to approve the minutes from the Board Meeting held on Saturday November 2, 2019.

4. 22.1 Disclosure

After a motion by Jean Shamo, seconded by Cheryl Ronnett, and discussion, the Board of Directors voted unanimously in favor of a resolution to approve the 22.1 disclosure as drafted for November 2019.

5. Service Animal Request

After a motion by Monique Fouant, seconded by Sheldon Atovsky, the Board of Directors voted unanimously in favor of a resolution to approve a Unit Owner’s request for a service animal.

Michael Parrie noted that the vote did not necessarily reflect Board Members feelings about the presence of animals in the building, rather that the Board was following advice of the Association’s legal counsel.

6. Community Management Consultant Fee

After a motion by Cheryl Ronnett, seconded by Jean Shamo, and discussion, the Board of Directors voted unanimously in favor of a resolution to approve an expense up to $5000, for a Community Management Consultant to assist with the search for a Managing Agent for Park Tower.

7. Garage Garbage Lift Modernization

After a motion by Monique Fouant, seconded by Cheryl Ronnett, and discussion, the Board of Directors voted unanimously in favor of a resolution to approve an expense not to exceed $152,000 for modernization of the garage garbage lift, as proposed by OTIS Elevator Company.

8. Unit 511

After a motion by Sheldon Atovsky, seconded by Jean Shamo, the Board of Directors voted unanimously in favor of a resolution to approve the plan for remodeling of Unit 511, as presented by Management excluding the purchase of a washer and dryer, but including the replacement of the window shades, and directs it be put out for bid.

9. Garage Power Wash

After a motion by Cheryl Ronnett, seconded by Monique Fouant, the Board of Directors voted unanimously in favor of a resolution to approve a 6 year service contract as proposed with Skyline Building Services for seasonal garage surface cleaning, at a rate of $4,675 per wash in 2020, and not to exceed an increase of $100 per wash per year for the life of the contract.

11. Construction Requests

After a motion by Michael Parrie, seconded by Cheryl Ronnett, the Board of Directors voted unanimously in favor of a resolution to approve the remodeling plans of units 3005, 3608, 5211 and 5310, as submitted by the unit owner, following the recommendations of the building engineer as outlined in their written specifications and in accordance with the Rules and Regulations and remodeling guidelines of the Park Tower Condo Association.

Business Reports

1. Treasurer’s Report

Board Treasurer Jean Shamo reviewed fund balances, and a summary of revenue and expenses for the most recent reporting period.

Fund Balances End of September 2019

Operating Funds $555,280 (increase of $2,163 from prior month)

Reserve Funds $2,217,566 (increase of $113,813 from prior month)

Total Cash and Investments $2,772,845 (increase of $115,975 from prior month)

September 2019 Revenue and Expenses

Total Operating Revenue: $533,925

Total Operating Expenses: $354,183

Income From Garage: $19,513

Contribution To Reserve: $144,975

Total Surplus: $54,280

2. Management Report

Property Manager Timothy Patricio reviewed activity and current business of interest, and the most recent unit sales.

ADJOURNMENT

There being no further business, after a motion by Monique Fouant, seconded by Cheryl Ronnett, the Board of Directors voted unanimously in favor of a resolution to adjourn the November 11, 2019 Board Meeting at 8:05PM.

OWNER FORUM – 15 minutes, 2 minutes per person

The Board of Directors and Management welcomed and addressed feedback and questions from Unit Owners.

Next Board Meetings Scheduled for Saturday November 16^th at 9am, and Mondays November 25^th and December 9^th at 7:30pm. All meetings in the 2^nd Floor Party Room unless otherwise posted.