BOARD OF DIRECTORS MEETING

Agenda and Report

Monday July 24, 2017

2^nd Floor Party Room

OPEN SESSION – Call to Order

The meeting chair, expected to be Board President Michael Parrie, will call the meeting to order. Please be courteous – no audience participation is permitted.  If applicable, speakers will be recognized by the Meeting Chair.

Roll Call – Confirm Quorum

The meeting chair will confirm a quorum of Board Members are present. Board Members and representatives from Management will be introduced.

Action Items – New Business

1. Minutes – Board Meeting July 10, 2017

Attached to the report for Board Member review, are the proposed minutes from the Board of Directors Meeting held on Monday July 10, 2017 as submitted by Timothy Patricio, Property Manager.

A sample motion: “I move the Board of Directors approves the minutes from the Board Meeting held on Monday July 10th, 2017.”

2. 12c Proxy Form Mailing

As Management was prepping the mailing for the Proxy Form being sent to owners for consideration of the purchase of Unit 12c, questions appropriate for Board consideration about the nature and scope of the mailing came up.

Attached for Board Review is the letter and Proxy Form. The Proxy Form is as drafted by Association counsel. The letter is as drafted by Management, with approval by counsel. Also attached is a draft “Reminder” we propose be included, regarding the return of Signature Pages for the Decs & Bylaws amendment initiatives. (Drafted by Ad Hoc Committee Chair Bob Shamo with materials from the Committee.)

For consideration by the Board:

1. Approval of letter and Proxy Form for mailing, with any edits.
2. Approval to include with the Proxy Form mailing, a Reminder letter for the amendment initiatives, as drafted, with a copy of the signature page.
3. Approval whether to include self-addressed return envelopes, and whether they be posted. (Note – this will require the larger envelope, $1.15 to mail. To post self-addressed envelopes will be .465 cents more in postage per envelope).
4. One question we received, should there be two self-addressed envelopes?
5. Management was gearing up to use a light orange colored paper, to highlight the 12c documents. This could be discussed as well if the Board has a preference.

 A sample motion follows: “I move the Board of Directors approves __________.”

3. Construction Requests

Attached to the report for Board Member review are remodeling packets for the following Unit Owner construction projects:

914 – Kitchen w/dishwasher

1106 – Unit Remodel

1714 – Kitchen and bathroom

A sample motion follows: “I move the Board of Directors approves the remodeling plans of units 914, 1106, and 1714, as submitted by the unit owner, following the recommendations of the chief engineer as outlined in their written specifications and in accordance with the Rules and Regulations and remodeling guidelines of the Park Tower Condo Association.”

ADJOURNMENT

There being no further business, the Board will consider adjourning the meeting.

A sample motion follows: “I move the Board of Directors adjourns the July 24th, 2017 Board Meeting at ____PM.”

Next Meeting Date Monday August 14^th at 7:30pm.

Resident Forum Wednesday August 2^nd at 7pm.