Board Meeting Mon. May 8th
May 5, 2017
BOARD OF DIRECTORS MEETING
Report & Agenda
Monday May 8th, 2017 at 7:30PM
2nd Floor Party Room
OWNER FORUM – 7:30PM
15 minutes, 2 minutes per person
The Board and Management will address questions and feedback from Unit Owners.
OPEN SESSION – Call to Order
The meeting chair, expected to be Board President Michael Parrie, will call the meeting to order. Please be courteous – no audience participation is permitted. If applicable, speakers will be recognized by the Meeting Chair.
Roll Call – Confirm Quorum
The meeting chair will confirm a quorum of Board Members are present. Board Members and representatives from Management will be introduced.
Committee Reports
Committees will be invited to deliver updates to the Board on business and activities.
Board Report: Board President Michael Parrie
The meeting chair may make comments or provide updates on Association business and activities or otherwise address the Board and Owners present.
Action Items – New Business
- Closed Session Business
This agenda item is provided for any resolutions proposed resulting from Closed Session discussion.
- Minutes – Board Meeting April 10, 2017
Attached to the report for Board Member review, are the proposed minutes from the Board of Directors Meeting held on Monday April 10, 2017 as submitted by Timothy Patricio, Property Manager.
A sample motion to approve the minutes for April 10th: “I move the Board of Directors approves the minutes from the Board Meeting held on Monday April 10, 2017.”
- Minutes – Board Meeting April 24, 2017
Attached to the report for Board Member review, are the proposed minutes from the Board of Directors Meeting held on Monday April 24, 2017, as submitted by Timothy Patricio, Property Manager.
A sample motion to approve the minutes for April 24th: “I move the Board of Directors approves the minutes from the Board Meeting held on Monday April 24, 2017.”
- Party Room Bar
Attached to the meeting report for Board review are spec sheets for a replacement of the party room portable bar, as recommended by the Home Improvement Committee. At the Committee’s meeting on April 13th, they have proposed the Board replace the current bar with two black “Carlisle 755003 56inch Plastic Maximizer Portable Bars”.
Management found these available online from a number of vendors ranging in cost from $1600-$2000 apiece plus tax and shipping. Should the Board approve purchase, we will order from the most reasonably priced source, and should be able to do so within a budget of $4000.
A sample motion to approve this purchase: “I move the Board of Directors approves the purchase of two black Carlisle 755003 56inch Plastic Maximizer Portable Bars, as proposed by the Home Improvement Commission at a cost not to exceed $4000.”
- Service Animal Request
Attached to the meeting report for Board review is a request from a Unit Owner for authorization to keep a Service Animal in the unit, as well as a written opinion in response from the Association’s legal counsel. In light of the documentation provide, management suggests the Board deny the request.
A sample motion to act on this matter: “I move the Board of Directors denies a Unit Owner’s request for a service animal.”
- New Camera Locations
In conjunction with the budgeted and Board approved Security System Overhaul project, every camera currently present is being replaced, and we included a provision to add cameras in a handful of locations.
Following approval of the project at the April 10th Board Meeting, Management walked through with the project manager and lead technician on the project, conducting a thorough inspection of each location, considering every angle and coverage, as well as the types of cameras and capabilities that best fit the locations. As a part of this process, we determined where new cameras could be effective, and improve security and protection of the building, ownership and Association belongings.
Garage
2 Cameras – 1P and 2P Garage South Stair
1 Camera – 1P at Intersection Past Office
Laundry Room
1 Camera Facing Into Laundry Room
Mall
2 Cameras – at Midway Intersection Facing South and West and North and East
1 Camera – at Security Office
Health Club
3 Cameras – Cardio Room, Weight Room and Entry Corridor
Office
1 Camera – in the Back Office Observing the key box and security server
Some of these locations have been discussed at some point in the past, in various contexts, such as the health club and laundry room. Others arose as a result of our walk through, where we have penetrations of the building with limited or no coverage, such as the 1p and 2p south stair and mall intersection. Others we are proposing due to problematic situations in the past. This would include the added intersection in the garage and the health club entry corridor.
We suggest discussing this in more detail with the Board, and ask the Board to consider approving the locations agreed upon.
A sample motion to approve the additional locations: “I move the Board of Directors approves the additional security camera locations as proposed by Management, including 3 in the Garage, 1 in the laundry room, 3 in the Mall, 3 in the Health Club and 1 in the Management Office.”
- Construction Requests
Attached to the report for Board Member review are remodeling packets for the following Unit Owner construction projects:
410 – Bathroom Remodel
2110 – Kitchen Remodel
2702 – Kitchen and Bath Remodel
4802 – Kitchen Remodel
A sample motion follows: “I move the Board of Directors approves the remodeling plans of units 410, 2110, 2702 and 4802, as submitted by the unit owner, following the recommendations of the chief engineer as outlined in their written specifications and in accordance with the Rules and Regulations and remodeling guidelines of the Park Tower Condo Association.”
Business Report
Treasurer’s Report
Fund Balances End of March 2017
Operating Funds $394,645 (increase of $40,704 from February)
Reserve Funds $2,211,095 (increase of $142,722 from February)
Total Cash and Investments $2,748,462 (increase of $60,041 from February)
March Income and Expenses
Total March Income: $490,449
Total March Expenses: $382,273
Income From Garage: $36,133
Contribution To Reserve: $131,417
Total Surplus or (Deficit): $12,892
Management Report
Business and Activities
Monthly Activity Report
Recent Sales Activity
ADJOURNMENT
There being no further business, the Board will consider adjourning the meeting.
A sample motion follows: “I move the Board of Directors adjourns the May 8th, 2017 Board Meeting at _ _ PM.”
OWNER FORUM – 15 minutes, 2 minutes per person
Next Meeting Date Monday May 22nd at 7:30pm
2017 Annual Meeting of the Unit Owners Monday June 12th 7:30pm
About the Author: Tim Patricio
Park Tower Horizons
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