Board Meeting July 10th
July 8, 2017
BOARD OF DIRECTORS MEETING
Management Report and Agenda
Monday July 10, 2017
2nd Floor Party Room
OPEN SESSION – Call to Order
The meeting chair, expected to be Board President Michael Parrie, will call the meeting to order. Please be courteous – no audience participation is permitted. If applicable, speakers will be recognized by the Meeting Chair.
Roll Call – Confirm Quorum
The meeting chair will confirm a quorum of Board Members are present. Board Members and representatives from Management will be introduced.
Committee Reports
Committees will be invited to deliver updates to the Board on business and activities. Attached to the report for Board Review are reports from the Ad-Hoc Decs & Bylaws Committee, Home Improvement Committee, Health Club Committee and Social Committee.
Board Report: Board Member Michael Parrie
The meeting chair may make comments or provide updates on Association business and activities or otherwise address the Board and Owners present.
Action Items – New Business
- Closed Session Business
This agenda item is provided for any resolutions proposed resulting from Closed Session discussion.
- Minutes – Board Meeting June 26, 2017
Attached to the report for Board Member review, are the proposed minutes from the Board of Directors Meeting held on Monday June 26, 2017 as submitted by Timothy Patricio, Property Manager.
A sample motion: “I move the Board of Directors approves the minutes from the Board Meeting held on Monday June 26th, 2017.”
- Ad-Hoc Commission Report
The Board is expected to consider accepting the report and certain recommendations by the Ad-hoc Commission reviewing the Declaration and Bylaws. At a past Board Meeting they were tasked with presenting recommendations to raise awareness regarding the Declaration and Bylaws referendums and get signature pages from owners who have not responded yet, and getting out the vote for the purchase/sale of Unit 12c so the Association can complete the pending foreclosure for non-payment of assessments.
A sample motion follows: “I move the Board of Directors accepts the report dated July 1st 2017 by the Ad-Hoc Commission to Review the Declaration and Bylaws, and directs they pursue proposals as recommended to _________________.”
- Health Club Memberships
Following a separate and individual conversations with each Board Member regarding the status of the Pool Liner Project, management made the decision to extend all current Health Club Memberships by one month. It was our determination, that due to the unexpected delay in commencement of the installation, the Board Members agreed an extension was appropriate.
We request the Board ratify this decision by Management.
A sample motion: “I move the Board of Directors ratifies and approves the decision made by Management to extend all current Health Club Memberships by one month, in response to the delay in installation of the new Pool Liner.”
Business Reports
Treasurer’s Report
Fund Balances End of May 2017
Operating Funds $410,862 (decrease of $12,085 from April)
Reserve Funds $2,119,493 (decrease of $120,594 from April)
Total Cash and Investments $2,530,355 (decrease of $132,679 from April)
May Income and Expenses
Total May Income: $527,132
Total April Expenses: $343,350
Income From Garage: $10,351
Contribution To Reserve: $131,417
Total Surplus: $62,716
Management Report
The Property Manager will review current PT Business and Activities, items of interest from the Monthly Activity Report and Recent Sales Activity.
ADJOURNMENT
There being no further business, the Board will consider adjourning the meeting.
A sample motion follows: “I move the Board of Directors adjourns the July 10th, 2017 Board Meeting at _ _ PM.”
OWNER FORUM – 15 minutes, 2 minutes per person
Next Meeting Dates Monday July 24th and Monday August 14th at 7:30pm.
Resident Forum Wednesday August 2nd at 7pm.
About the Author: Tim Patricio
Park Tower Horizons
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